Environmental Scientist (Admin)

Project Specialist/Administrative Professional

We are seeking a professional, customer-focused Project Specialist/Administrative Professional to support our environmental compliance licensing program. This role serves as a primary point of contact for incoming communications and provides administrative and project support to ensure timely responses, accurate tracking, and effective coordination across teams.

The ideal candidate is organized, detail-oriented, and able to manage multiple priorities while maintaining a positive and professional demeanor in all interactions. This position plays a key role in supporting day-to-day operations for a large high-volume program by helping manage inquiries, documentation, paying invoices, and routine project support activities.

Key Responsibilities/Accountabilities

• Conduct online research of regulations to determine applicability and permitting requirements through federal/state/local government websites and databases.
• Communications with regulatory agencies to confirm permitting and inspection requirements.
• Electronic tracking and filing of permit documentation on internal and client owned programs.
• Tracking and completing environmental permit renewals, inspection requests, and all correspondence through various electronic platforms.
• Develop and maintain records of communication with government agencies, client contacts, and stakeholders.
• Work will consist of straightforward tasks using established procedures, with the potential for solving routine problems as encountered.
• Will be expected to apply basic technical skills and knowledge to complete the assigned work and will be expected to manage own time to meet deadlines set by others.
• Assist with the creation and maintenance of project filing systems for project documents in accordance with established program protocols.
• Assist with the general coordination and preparation of documents, forms, and general client submittals.

Basic Qualifications

• Bachelor's degree or equivalent experience.
• 2-5 years administrative experience.
• Proficient in Adobe Pro, Microsoft Outlook, Microsoft Excel, and other Microsoft products.
• Manages own time to meet agreed targets; develops plans for short-term work activities in own area.
• Interprets customer needs, assesses requirements, and identifies solutions to non-standard requests.
• Uses best practices and knowledge of internal/external business issues to improve products or services in own discipline.
• Applies knowledge and skills to a wide range of standard and nonstandard situations.
• Must have strong electronic and phone communication skills
• Must have strong organizational skills.

About APTIM

APTIM enhances the quality of the environment, wellbeing of people, resilience of communities, and opportunity for employees to make a difference, not just a living. A leading professional solutions firm, we specialize in environmental, sustainability, resilience, and infrastructure solutions. Our team of experts provide these integrated solutions for forward-thinking government agencies, commercial and industrial clients, and energy customers. Together, we create sustainable and resilient communities for all. What you can expect from APTIM:

• Work that is worthy of your time and talent
• Respect and flexibility to live a full life at work and at home
• Dogged determination to deliver for our clients and communities
• A voice in making our company better
• Investment into your personal and professional development

As of the date of this posting, a good faith estimate of the current pay rate for this position is $25 per hour. Compensation depends on several factors including experience, education, key skills, geographic location of the position, client requirements, external market competitiveness, and internal equity among other employees within APTIM.

Employee Benefits

APTIM Envir and Infra, LLC is committed to providing an extensive range of benefits that protect and promote the health and financial well-being of our employees and their families through the APTIM Benefits Marketplace.

• Medical, vision, and dental insurance: Through the marketplace, our employees can choose benefits from five metallic levels and several carriers to find the right benefits that work for them in their location.
• Company paid and optional Life insurance
• Short-term and long-term disability insurance
• Accident, Critical Illness, and Hospital Indemnity coverage
• Paid holidays, vacation, and sick leave (eligibility based on company policy and applicable law)
• 401(k) APTIM offers three 401k plans through the Aon Pooled Employer Plan (PEP). The specific plan you are eligible for depends on the business unit you are in. The details of the largest plan are found here:
• APTIM 401(k) Guide
• APTIM - Helpful Documents