Legal Billing Specialist

Job Description

Job Description

This role requires direct, hands-on experience with Clio Manage — specifically billing, invoicing, trust accounting, and timekeeping. If you have not used Clio Manage in a professional legal setting, this position will not be a fit.

We are seeking a detail-oriented Legal Billing Specialist to support a growing law firm (approx. 15 attorneys) with billing operations managed exclusively through Clio Manage. This is a remote, part-time W-2 position. You will be the primary point of contact for billing accuracy, invoice follow-up, and client communication related to financial matters.

Responsibilities:

Manage and process billing through Clio Manage — time entries, invoices, and payments

Track billable hours and ensure accuracy across multiple matters and attorneys

Coordinate billing updates with attorneys and communicate directly with clients

Follow up on overdue invoices and outstanding client payments

Maintain organized records of billing histories and client communications

Support administrative tasks including document management and scheduling

Communicate professionally via email, phone, and client portals

Requirements:

Hands-on experience with Clio Manage (billing, timekeeping, trust accounting, and client management) — required, non-negotiable

Prior experience in a legal or professional services environment

Completed bachelor's degree

Excellent written and verbal communication skills in English

Strong attention to detail and ability to manage multiple matters simultaneously

Reliable, proactive, and professional work ethic

Stable internet connection and dedicated remote work setup

Preferred Qualifications:

Experience supporting multiple attorneys or a high-volume law firm

Familiarity with legal billing terminology (billable hours, IOLTA/trust accounts, matter management)

Background in a client-facing or customer service role

Compensation & Benefits:

$21/hour — W-2 employment

Medical, dental, and vision coverage

Paid sick time and employee discounts

Annual performance bonuses

6-month pay review with potential increase based on performance

Reimbursement of certain expenses

Professional development and advancement opportunities

Supportive, inclusive remote work culture

About Equivity:

Equivity was founded by an attorney and provides virtual paralegal, administrative, and staffing services to law firms across the country. The team is fully remote but the work is structured — clear expectations, consistent clients, and a focus on getting things right. Learn more at

Equivity is an Equal Opportunity Employer.

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