Project & Facilities Coordinator

Job Summary

A growing construction and facilities services organization in Long Beach, CA is seeking a Project & Facilities Coordinator to support multiple projects, service schedules, customer communications, and work order processes. This direct hire opportunity is ideal for a highly organized administrative professional who enjoys being the central point of coordination between project managers, service technicians, vendors, and customers.

As the Project & Facilities Coordinator, you will help keep projects moving, timelines on track, and communication clear from start to finish. This role offers the opportunity to work in a fast-paced, team-focused environment where attention to detail, follow-through, and proactive problem-solving are highly valued. Candidates who enjoy variety, collaboration, and being the go-to person who makes things happen will be well suited for this position.

This is a strong opportunity for someone looking for stability, visibility across projects, and a supportive team environment within the residential and commercial construction industry.

Key Responsibilities

- Coordinate and support multiple construction and facilities projects, ensuring timelines, communication, and administrative details stay on track.
- Maintain service technician schedules, overnight schedules, work orders, and project updates across internal systems.
- Serve as a key liaison between customers, project managers, service technicians, and internal teams to support a positive customer experience.
- Prepare, research, and process customer quotes, bids, approvals, and internal Not-to-Exceed requests.
- Receive, process, and log shipments, deliveries, parts, and materials related to active projects and service work.
- Close out work orders accurately and on time while maintaining updated records within required 24 to 48 hour timeframes.

Compensation and Benefits

- Salary range: $75,000 to $85,000 per year.
- Job type: Direct hire.
- Location: Long Beach, CA.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

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We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Required Qualifications and Skills

- Manage and support multiple construction and facilities projects from coordination through closeout.
- Coordinate technician schedules, work orders, overnight work, and customer service activity.
- Prepare and manage quotes, bids, customer approvals, and Not-to-Exceed requests.
- Maintain accurate system updates, documentation, communication, and project records.
- Experience with Corrigo and/or Service Channel

- 3 or more years of experience in multi-project coordination and scheduling.
- 3 or more years of experience in customer communication, customer service, or liaison responsibilities.
- 3 or more years of experience working with work orders, quotes, approvals, or related administrative project documentation.
- Strong attention to detail with the ability to update internal systems accurately and within required timeframes.
- Ability to prioritize multiple deadlines, schedules, customer requests, and project details in a fast-paced environment.
- Strong written and verbal communication skills with a professional, customer-focused approach.
- Proactive problem-solving skills and the ability to follow through with project managers, technicians, vendors, and customers.
- Flexibility to participate in after-hours rotation, overnight schedules, projects, or work orders as required.
- 100% in office role
Preferred Qualifications

- Experience in residential, commercial, office, construction, facilities maintenance, or service coordination environments.
- Familiarity with dispatching, technician scheduling, project administration, or facilities service platforms.
- Ability to participate in customer job walks and identify opportunities for additional customer support or business growth.