Admin Specialist III

Title: Admin Specialist III Company: Tampa Electric Company State and City: Florida – Apollo Beach Shift: 8 Hr. X 5 Days Position Concept This position works under minimal supervision and provides administrative and technical support to station management and staff. Additionally, this position provides critical support activities, such as coordination, tracking, technical support, documentation and record retention, related to Big Bend Station, ensuring consistency and compliance. Incumbents perform a variety of high‑level administrative tasks including originating forms, maintaining training materials, updating complex spreadsheets, running queries and monitoring, preparing and communicating on budgetary accounts monthly. Primary Duties and Responsibilities Payroll Processing Entering and reviewing supervisory, operating and office payroll, including time card entry for covered maintenance employees. Performing closeout of bi‑weekly payroll routinely and handling paycheck distribution and payroll related special requests. Providing payroll reports on productive and non‑productive time, overtime hours which includes a detailed review of payroll records for errors and completeness, ensuring appropriate approvals, releasing payroll records via the WorkMan system. Generation/distribution of reports including headcount, overtime reports, non‑productive, sicktime percentages and updating of personnel assignments. Plant Purchasing, Accounting and Invoicing Functions Review purchase requisitions, service entry sheets, purchase orders, vendor invoicing for completeness and accuracy and secure appropriate approvals; enter required information into SAP and WorkMan systems; maintain historical files. Enter contractor time card information into WorkMan system and balance to contractor invoice; review for completeness and accuracy. Resolve all purchase requisitions and vendor invoice discrepancies, make correcting journal entries as needed and provide vendor and/or payment information to Station staff and Management as requested. Manual Accruals, Commitment, Budget Variance & Expenditure Information, and Special Projects At the end of each month review outstanding purchase requisitions, open accounts, and vendor invoicing to determine which are appropriate for accrual; contact Station staff and/or other support departments when necessary. Prepare and submit month‑end accruals and other journal entries as required. Miscellaneous Other Duties Request, disperse and track special funds (i.e., hurricane, annual‑get‑togethers, safety luncheons, etc.); prepare in good form expense account statements to close‑out special fund and primary back‑up for miscellaneous Station administrative duties such as handling of food orders/pickups, special room set‑ups for meeting, and information distribution as requested by station management and staff. Storm Duty Requirements Team members are required to participate in the response/recovery activities related to emergencies/disasters to maintain service to our customers. Team members are required to work in their normal job duties or other assigned activities. Proper compensation will be made in accordance with the company’s rules and procedures. Responding to storms will be considered a condition of employment. Qualifications Education Required: High School Diploma Preferred: Associate’s Degree Experience Required: Minimum of 6 years of work experience related to the duties and responsibilities of this position Preferred: Minimum of 2 years of experience in a utility environment. Familiarity with SAP, FERC system of accounts, Workman and power plant terminology. Knowledge/Skills/Abilities Required: Proficient in budget and payroll and associated systems. Strong keyboard skills and proficient knowledge of MS Word, MS Excel, MS PowerPoint, and other miscellaneous systems. Preferred: Experience with the budget systems, work management systems and SAP Purchase Requisition & Purchase Order processes, Service Entry Sheet (SES). Competencies Builds Strong, Collaborative Relationships Cultivates Innovation and Embraces Change Develops People and Teams Speaks Up on Safety, Health, and the Environment Takes Ownership & Acts with Integrity Physical Requirements Must successfully complete the following physical worker medical exam: Baseline Medical Examination Benefits Competitive Salary 401(k) Savings plan with company matching Pension plan Paid time off Paid holiday time Medical, prescription drug, & dental coverage Tuition assistance program Employee assistance program Wellness programs On‑site fitness centers Bonus plan and more! Equal Employment Opportunity Statement Tampa Electric is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability status, veteran status or other characteristics protected by law. This is also in compliance with the Americans with Disabilities Act. Pay Transparency Non‑Discrimination Statement The contractor will not discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay unless it is in response to a formal complaint or charge, in furtherance of an investigation, or consistent with the contractor’s legal duty to furnish information. Application Accommodations Applicants may request reasonable accommodation in the application process five business days prior to the time accommodation is needed. Physical Exam Requirement Pre‑employment physical exams may be required for positions with bona fide job‑related physical requirements regardless of disability. #J-18808-Ljbffr Tampa-Electric-Company