Business and Finance Manager

Title: Senior Business and Finance Manager

Classification : Not Exempt

Status : Full Time

Department :

Reports to : CEO

The primary responsibility of the Senior Business and Finance Manager is to create and perpetuate a culture of excellence, efficiency, and integrity in support of the company’s business operations. Reporting to the CEO, this role will help organize, manage and coordinate company’s daily operations to align processes with strategic goals and drives efficiency across departments.

Job Duties Include:

• Representing the Mission, Vision, and Values of AMA Support Services through action and presentation.
• Creating a culture of high professional and ethical standards, where dignity, respect, inclusion, integrity, and compassion are the standard.
• Overseeing payroll preparations and processing, including developing and streamlining processes for personnel and between departments
• Translating leadership goals into actionable operational plans, identifying inefficiencies and implementing process improvements to boost productivity and reduce waste.
• Oversee administrative and support functions such has HRIS, Payroll, IT and Finance ensuring smooth communication and collaboration between departments
• Monitoring workflows, setting performance metrics and reporting on operational outcomes
• Ensuring adherence to regulations, contracts, and internal policies and preparing reports for management across departments
• Overseeing all aspects of spending and accounting, including categorization and reconciliation of accounts, processing invoices, validating vendor services and contracts, and ensuring timely payment of bills.
• Design and implement systems to identify and prevent waste, fraud or inappropriate use of funds
• Oversee administrative technology and database functions, including data entry, consistency across all platforms and generating reports as requested.
• Supervise a high performing team of professionals administering payroll, benefits, finance, accounting, and administrative support

Required Education, Licenses and Certifications:

• Bachelor’s degree in a business-related field such as finance, business management, or business administration
• Maters degree preferred

Required Skills, Experience and Certification :

• Experience in business operations, management experience preferred
• Strong technology skills, administrator experience preferred
• Experience in work flow and process development preferred
• Advanced skills in Excel.
• Meticulous attention to detail.
• Experience with banking, accounting, and accounting software
• Strong math skills and ability to work with numbers.
• Excellent oral, written, and interpersonal communication skills.
• Excellent time management and customer service skills.
• Ability to negotiate and solve complicated situations.
• Trustworthy and able to maintain confidentiality.
• Ability to multi-task and prioritize.
• Experience in a long-term care setting, especially managing scheduling and payroll functions
• Professional demeanor and attitude, with respect for others’ viewpoints and boundaries.

Working Conditions:

• Base schedule is Monday through Friday 9:00 am-5:00 pm in the company’s local office
• Hours and weekly schedule are dictated by current tasks and program needs. Evening and weekend hours may be required
• Lifting, stretching and other physical exertion may be required
• Work will take place in a variety of settings, including an office, in the community and in the homes of the people in service. Must be able to travel to and work in these settings without limitation

Employee Signature: ________________________________________ Date: _____________________

Supervisor Signature: _______________________________________ Date: ____________________

Employer’s Rights :

This job description does not include all job duties, conditions, and requirements. Occasionally, a supervisor or director may request that you perform other duties that are necessary for the betterment of the company or that are in the best interest of those we serve. It may also become necessary, at some point, for AMA Support Services to revise this job description. Signing this job description does not create a contract for employment. Either you or AMA Support services may terminate the employment relationship at any time for any reason.

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