Executive Recruitment HR Specialist

Charlestown, MA • Beth Israel Lahey Health • Full-time • DayWhen you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.The Executive Recruitment HR Specialist serves as a critical partner in supporting the full executive recruitment lifecycle, ensuring seamless coordination and execution across high-volume, complex hiring processes.This role is responsible for sophisticated calendar management across senior leaders and candidates, orchestrating both in-person and virtual interview experiences with precision, and maintaining schedule integrity across multiple stakeholders and time zones.The Specialist delivers a high-touch candidate and stakeholder experience through proactive communication, real-time troubleshooting, and meticulous attention to detail. In addition to interview logistics, the role manages operational infrastructure, including maintaining and analyzing recruitment, financial, and operational reports using advanced spreadsheet tools.Key responsibilities also include coordinating legal review for third-party recruitment agreements, overseeing advertising workflows, supporting conference planning and logistics, and managing candidate travel. The role ensures accuracy, compliance, and operational efficiency across all processes while contributing to continuous improvement and scalability within executive recruitment operations.This highly execution-focused position partners closely with Recruiters, Executive Assistants, and hiring leaders to drive operational excellence, data integrity, and a polished, client-centered experience in a fast-paced, high-stakes environment.Job Description:The following statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required for this position.Role Responsibilities:Manage the complex, fast-paced, high-volume scheduling process for executive leaders, candidates, and recruiting teams across multiple time zones with precision, discretion, and exceptional attention to detail.Coordinate multi-step, multi-stakeholder interview processes, ensuring alignment across competing prioritiesDevelop and distribute detailed interview itineraries and communications, material preparation, and calibrate feedback from interviews.Orchestrate end-to-end interview logistics, including virtual interviews, onsite visits, and candidate travelAdminister virtual interview platforms (Teams/Zoom), including scheduling, setup, and real-time troubleshootingServe as the primary point of contact during interviews, proactively resolving scheduling conflicts and technical issues.Partner closely with Executive Assistants, Recruiters, and hiring leaders to deliver a highly polished, customized candidate experience and ensure consistent execution.Maintain recruitment data, trackers, and reporting tools with a high degree of accuracyProduce recurring and ad hoc reports on recruitment activity, key metrics, and expensesUtilize Excel (e.g., formulas, pivot tables) to track and organize operational dataProcess financial transactions, including purchase orders, invoices, reimbursements, and expense trackingSupport budget monitoring and expense reconciliation in partnership with leadershipAssist with presentations, onboarding activities, and special projects as neededMonitors and maintains all relevant rosters and department lists.Completes special assignments and supports department-wide initiatives at the discretion of the VP.Identify and support process improvements to enhance efficiency and scalabilityQualificationsBachelor’s degree required3+ years of experience in HR, recruitment coordination, or operations; healthcare or corporate environment preferredDemonstrated experience managing high-volume scheduling and complex calendar coordinationExperience supporting virtual interviews and troubleshooting technology platformsCore Skills & CompetenciesExceptional organization and attention to detail in a fast-paced environmentStrong communication and interpersonal skills, with the ability to work effectively with senior leaders and candidatesAdvanced proficiency in Microsoft Office (Excel required)Strong problem-solving and multitasking abilitiesHigh level of discretion and ability to manage confidential informationCollaborative, proactive, and service-oriented mindsetA passion for working in a mission-driven organization with a desire to learn and grow professionally.An engaging and collaborative team player with the ability to navigate within a large, matrixed system.A strong work ethic with a proven track record of personal accountability and follow-through.Detail-oriented with excellent communication, interpersonal, and time management skills.Pay Range:$75,000.00 USD – $90,000.00 USDThe pay range listed for this position is the annual base salary range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law.As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.Equal Opportunity Employer/Veterans/DisabledJob detailsEmployment: Full-timeHours/Week: 40Shift: DayCategory: Talent AcquisitionPay Range: $75,000.00 USD - $90,000.00 USDFLSA: ExemptReq ID: JR97709 #J-18808-Ljbffr Beth-Israel-Lahey-Health