Staff Accountant - Accounts Payable

Accounts Payable Specialist

The accounts payable specialist is responsible for managing day-to-day accounts payable operations, ensuring accurate and timely processing of vendor invoices, payments, and reconciliations. This role plays a critical part in maintaining financial accuracy, supporting month-end close activities, and ensuring compliance with internal controls and company policies. This position also owns the management of company credit cards and employee expenses, ensuring proper receipt collection, coding accuracy, and policy compliance. This is a hybrid role based in Miami, FL, requiring a detail-oriented and highly organized individual who thrives in a fast-paced environment and can manage multiple priorities effectively.

Duties & Responsibilities

• Process high-volume vendor invoices, ensuring accuracy, proper coding, and required approvals.
• Manage full-cycle accounts payable, including invoice intake, validation, entry, and payment processing.
• Prepare and execute weekly payment runs (ACH, wire, and check), including provider claims check runs.
• Maintain and update vendor records, including onboarding new vendors and collecting W-9 and compliance documentation.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Respond to vendor and internal inquiries regarding payment status and account details.
• Prepare accounts payable accruals and support month-end close by reconciling AP balances.
• Ensure proper documentation and organization of AP records to support audit readiness.
• Support internal and external audits by providing required documentation and explanations.
• Ensure compliance with internal controls, approval workflows, and company policies.
• Collaborate with accounting and finance teams to ensure accurate expense classification and reporting.
• Own and manage company credit card processes, ensuring all cards are current, properly coded, and supported by appropriate receipts.
• Identify opportunities to improve AP processes, increase efficiency, and strengthen internal controls.

Requirements & Qualifications

• 1–3 years of accounts payable or general accounting experience.
• Working knowledge of basic accounting principles and GAAP.
• Experience with accounting systems (e.g., NetSuite, Sage Intacct, or similar ERP systems preferred).
• Strong attention to detail with a high level of accuracy.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong organizational and problem-solving skills.
• Effective written and verbal communication skills.
• Proficiency in Microsoft Excel (basic formulas, reconciliations, and data organization).
• Proficiency in Microsoft Outlook, Teams, and Word.

Education: Associate's or Bachelor's degree in accounting, finance, or related field preferred.