Administrative Assistant

Project Assistant Position Overview We are seeking an organized, detail-oriented Project Assistant to support our client's project management team with the coordination and administrative activities associated with construction and engineering projects. This individual will play an important role in keeping projects organized, maintaining accurate documentation, coordinating communication, and helping ensure projects stay on schedule. This is a great opportunity for someone who enjoys working in a fast-paced environment, has strong organizational skills, and wants to be part of a team delivering successful projects. Key Responsibilities Provide administrative and project coordination support to Project Managers and engineering/construction teams. Prepare, organize, and maintain project documentation, including contracts, proposals, plans, permits, submittals, and project files. Assist with tracking project schedules, deadlines, budgets, and deliverables. Coordinate meetings, prepare agendas, distribute meeting notes, and follow up on action items. Communicate with clients, subcontractors, vendors, and internal team members regarding project updates and documentation. Assist with processing invoices, purchase orders, expense reports, and other project-related paperwork. Track RFIs, change orders, permits, and other project correspondence. Provide general administrative support to ensure efficient day-to-day project operations. Qualifications 2+ years of administrative, project coordination, or office support experience. Previous experience in construction, engineering, architecture, or a related industry preferred. Strong organizational skills and attention to detail. Excellent written and verbal communication skills. Proficiency in Microsoft Office, particularly Excel, Word, and Outlook. Ability to manage multiple priorities, meet deadlines, and work independently. Professional demeanor and ability to work effectively with clients, vendors, and internal teams. #J-18808-Ljbffr Dunhill Staff