Payroll Specialist

Department: Finance

Reports to: Payroll Supervisor

Status: Non-exempt

Probation: 90 Days

Benefits: Medical Dental Vision; also including Life Insurance Long-Term Disability Employee Assistance Program and 403(b) Retirement Plan

CENTER MISSION

Building a world where LGBT people thrive as healthy equal and complete members of society.

DEPARTMENT SUMMARY

The Finance Department is responsible for all financial and accounting matters of the Centers ten locations throughout the Los Angeles area. There are a wide variety of areas within the Finance department including treasury accounting government grants tax contracts Payroll and risk management. The Finance Department is a team of hardworking individuals who are committed to providing timely financial reporting so that the Center can continue to provide much-needed services to the community.

JOB SUMMARY

The Payroll Specialist is responsible for the accurate and timely processing of payroll activities for all employees at the Los Angeles LGBT Center. Reporting to the Supervisor Payroll this role involves verifying payroll data coordinating employment status changes managing benefits deductions responding to payroll inquiries and supporting payroll-related projects. The position requires strong attention to detail analytical skills and adherence to payroll laws and organizational values.

ESSENTIAL FUNCTIONS

Payroll Processing

• Process semi-monthly payroll for all employees ensuring accuracy and timeliness.
• Review and verify timesheets attendance records and other payroll-related data for completeness and correctness.
• Calculate and process payroll adjustments deductions and garnishments as necessary.
• Coordinate with People & Culture (P&C) to process new hires terminations and employment status changes.
• Ensure accuracy of employee data including hours worked taxes and benefits deductions.

Benefits and Deductions Coordination

• Manage employee benefits deductions such as health insurance retirement contributions and flexible spending accounts.
• Collaborate with P&C and Finance departments to reconcile payroll-related accounts and resolve discrepancies under the guidance of the Payroll Supervisor.

Payroll Support andCompliance

• Respond to employee payroll inquiries regarding pay taxes deductions and related matters with a customer service focus.
• Generate payroll reports and analyze data to identify trends discrepancies and opportunities for process improvement.
• Stay informed about changes in payroll laws regulations and best practices to ensure compliance.

System and ProcessImprovement

• Utilize payroll software systems effectively to streamline payroll processes and maximize efficiency.

• Identify and recommend opportunities to enhance payroll systems and procedures to improve accuracy and user experience.

Training and Subject Matter Expertise

• Support training of staff on payroll-related policies procedures and systems.
• Serve as a subject matter expert on payroll matters providing guidance and assistance to colleagues as needed.

NON-ESSENTIAL FUNCTIONS

• Other duties as assigned.

REQUIRED QUALIFICATIONS

• High school diploma or GED or equivalent combination of education and relevant experience.
• Minimum of 2 years of experience in payroll processing or a related field.
• No license or certification is required.
• Proficiency in Microsoft Office Suite.
• Experience with HRIS and payroll softwaresystems.
• Strong mathematical and data analysis skills.
• Working knowledge of payroll principles laws regulations and best practices particularly in California.
• Familiarity with payroll processes including benefits deductions garnishments and tax compliance.
• Knowledge of issues relevant to the LGBTQ community is preferred.
• Ability to navigate complex union environments.

PREFERRED QUALIFICATIONS

• Bachelors degree in accounting or related field is aplus.
• Experience with ADP Workforce Now or similar payrollsystems.
• Demonstrated ability to work effectively with diverse populations in a multicultural environment.
• Certified Payroll Professional (CPP) designation or equivalent certification is a plus.
• Bilingual skills particularly English/Spanish fluency are preferred.

PHYSICAL REQUIREMENTS

• Ability to sit for prolonged periods while using a computer and workstation.
• Manual dexterity and repetitive hand motion required for data entry and use of payroll software.
• Ability to read screens and printed materials.
• Effective verbal and written communication skills.

WORK ENVIRONMENT / SCHEDULING REQUIREMENTS

• Work is performed primarily in an office environment. Full-time 100% non-exempt confidential position. Probation period of 90 days. Benefits include Medical Dental Vision Life Insurance Long-Term Disability Employee Assistance Program and a 403(b) Retirement Plan. Compliance with the Centers COVID-19 vaccination policy as a condition of employment subject to applicable laws.

The Los Angeles LGBT Center is an Equal Opportunity Employer and is committed to fostering diversity within its staff. Applications are encouraged from all persons regardless of their race color ancestry national origin sexual orientation gender identity and expression sex pregnancy childbirth and related medical conditions religion disability age military or veteran status including status as a victim of domestic violence assault or stalking genetic information (including family medical history) political affiliation or activities medical or health conditions or marital status.

Required Experience:

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