Fleet Manager - Lincoln University

Fleet Manager – Lincoln University

Thompson Hospitality is committed to delivering safe, efficient, and reliable facilities services that support the daily operations of college campuses. Through strong leadership, operational excellence, and a focus on safety and service, Thompson Facilities Services ensures that campus transportation and fleet operations run smoothly. We are currently seeking an experienced Fleet Manager to oversee campus vehicle operations.

Position Summary

The Fleet Manager is responsible for overseeing the operation, maintenance, scheduling, and compliance of all campus fleet vehicles and related transportation assets. This role ensures vehicles are safe, well-maintained, cost-effective, and available to support campus operations, including maintenance, deliveries, administrative travel, and special events.

Responsibilities

• Oversee daily operations of the campus fleet, including scheduling, dispatch, and vehicle utilization
• Manage preventive maintenance programs and coordinate repairs with internal technicians and external vendors
• Ensure all vehicles meet safety, inspection, and regulatory compliance requirements
• Track vehicle usage, fuel consumption, maintenance records, and lifecycle costs
• Coordinate vehicle assignments for departments, staff, and campus operations needs
• Manage fleet inventory, including acquisition, replacement planning, and retirement of vehicles
• Monitor and control fleet-related budgets and operational expenses
• Ensure compliance with DOT regulations and applicable state/local transportation laws
• Supervise or coordinate with drivers, technicians, and support staff as applicable
• Respond to vehicle breakdowns, emergencies, and service interruptions
• Maintain accurate fleet management records using tracking or CMMS systems
• Support sustainability initiatives such as fuel efficiency and fleet optimization

Qualifications

• High school diploma or GED required; associate or bachelor's degree preferred
• 3–5+ years of experience in fleet management, transportation operations, or logistics
• Knowledge of vehicle maintenance, preventive maintenance programs, and repair processes
• Familiarity with DOT regulations and fleet compliance requirements
• Experience with fleet management software or CMMS systems preferred
• Strong organizational, budgeting, and analytical skills
• Ability to manage multiple priorities in a fast-paced environment
• Strong communication and leadership abilities
• Valid driver's license required (CDL preferred depending on fleet scope)

Physical Requirements

• Ability to walk, stand, and move across campus and vehicle yards as needed
• Occasional lifting up to 50 pounds when inspecting or assisting with vehicle operations
• Ability to inspect vehicles in indoor and outdoor environments, including inclement weather
• Comfortable working around mechanical equipment, fuel systems, and moving vehicles
• Ability to respond quickly to roadside or operational emergencies

Lincoln University is a historically Black university located in Pennsylvania, USA. Founded in 1854, it is one of the oldest HBCUs in the United States and holds a significant historical legacy in providing education to African American students. Lincoln University offers a diverse range of undergraduate and graduate programs, emphasizing academic excellence, research, and community service.

Thompson Hospitality is one of the largest restaurants, food service, and facilities management companies in the country. We offer competitive benefits. We are an equal opportunity employer and value diversity. All employment decisions are made based on qualifications, merit, and business needs. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected status under applicable federal, state, or local laws.