Safety, Facilities & HR Coordinator

Job Description

Job Description

POSITION SUMMARY

The Safety, Facilities & HR Coordinator supports the organization by coordinating workplace safety, environmental compliance, facilities operations, and Human Resources programs. This position partners with leadership to maintain a safe, compliant, and efficient workplace while supporting employee programs, workers' compensation administration, regulatory compliance, and day-to-day business operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Safety

• Coordinate and support the company's workplace safety, environmental, and building compliance programs in accordance with company policies and applicable federal, state, and local regulations.
• Coordinate and maintain the company's environmental compliance programs, including hazardous waste, stormwater, spill response, permits, inspections, reporting, required documentation, and environmental performance tracking.
• Lead the company's Safety Committee by coordinating meetings, preparing agendas, documenting minutes, assigning action items, and tracking follow-up.
• Administer the company's workers' compensation program, including reporting claims, coordinating with insurance carriers, medical providers, supervisors, and employees, monitoring claim status, maintaining documentation, and supporting return-to-work and modified duty programs.
• Conduct workplace required safety and building inspections, audits, and hazard assessments.
• Investigate workplace injuries, accidents, and near misses; identify root causes and recommend corrective actions.
• Maintain OSHA, Cal/OSHA, and other required safety documentation, including OSHA injury and illness logs.
• Coordinate safety meetings, employee safety training, emergency preparedness activities, and required regulatory inspections.
• Monitor corrective actions and follow through to ensure timely completion.
• Coordinate the company's environmental compliance programs, including hazardous waste, stormwater, spill prevention, inspections, permits, reporting, and recordkeeping.
• Conduct environmental audits, track compliance deadlines, and coordinate corrective actions to maintain regulatory compliance.
• Partner with department managers to promote a proactive safety culture throughout the organization.

Facilities

• Coordinate day-to-day facility operations and respond to maintenance requests.
• Schedule and coordinate vendors for janitorial, HVAC, plumbing, electrical, landscaping, security, and building maintenance services.
• Conduct routine facility inspections and identify maintenance or safety concerns.
• Maintain service contracts, vendor records, warranties, and facilities documentation.
• Coordinate office moves, workstation setups, furniture installations, and workspace modifications.
• Process facilities purchase orders, invoices, and vendor documentation.
• Track facilities expenses and recommend operational improvements.
• Coordinate emergency building inspections, fire alarm testing, and preventative maintenance activities.
• Support company meetings, training events, and special projects requiring facilities coordination.
• Perform other duties as assigned.

Human Resources

• Support day-to-day Human Resources operations and provide general HR assistance to employees and management.
• Assist with documentation, and policy administration.
• May assist with employee onboarding, orientation, offboarding, and new hire documentation.
• Maintain personnel files, HRIS records, and HR compliance documentation.
• Assist with recruiting, interview coordination, and pre-employment processes.
• Coordinate employee training assignments and maintain required training records.
• Maintain confidentiality of sensitive employee and company information.

SUPERVISORY RESPONSIBILITIES

This position has no direct supervisory responsibilities but provides coordination and leadership for the company's Safety Committee and safety initiatives.

EDUCATION, EXPERIENCE AND QUALIFICATIONS

• Bachelor's degree in Human Resources, Occupational Safety, Business Administration, or a related field required.
• OSHA 30-Hour General Industry certification preferred at the time of hire or the ability to successfully obtain certification within the first 90 days of employment.
• Professional safety certification (ASP, CSP, CHST, or equivalent) highly preferred.
• Equivalent combination of education and progressively responsible experience in Human Resources, workplace safety, and facilities administration may be considered.
• Three to five years of progressively responsible Human Resources, Safety, Environmental Health & Safety (EHS), Risk Management, or related experience required.
• Working knowledge of California employment laws, workers' compensation administration, Cal/OSHA regulations, and workplace safety best practices.
• Experience conducting workplace investigations, accident investigations, and root cause analysis required.
• Experience coordinating building maintenance, vendor management, and facilities operations preferred.
• Strong organizational, analytical, and problem-solving skills with exceptional attention to detail.
• Ability to manage multiple priorities while maintaining confidentiality and exercising sound judgment.
• Excellent interpersonal, written, and verbal communication skills.
• Proficiency in Microsoft Office and Human Resources Information Systems (HRIS).
• Demonstrates reliable attendance and punctuality and accurately records work time in accordance with company policy.

LANGUAGE SKILLS

Ability to read, interpret, and apply employment laws, safety regulations, policies, contracts, operating procedures, and technical documents. Ability to prepare professional correspondence, investigation summaries, incident reports, policies, and training materials. Ability to communicate effectively with employees, leadership, regulatory agencies, vendors, and external partners

MATHEMATICAL SKILLS

Ability to perform mathematical calculations involving percentages, rates, budgets, inventory counts, measurements, and statistical information necessary to support safety reporting, facilities coordination, and Human Resources functions.

REASONING ABILITY

Ability to analyze workplace issues, investigate incidents, interpret employment and safety regulations, identify operational risks, exercise sound judgment, maintain confidentiality, and develop practical solutions while balancing business needs with regulatory compliance.

CERTIFICATES, LICENSES, REGISTRATIONS

• Valid California Driver License with an acceptable driving record.
• Professional safety certification (ASP, CSP, OHST, OSHA 30-Hour, CHST, or equivalent) highly preferred.
• CPR/First Aid certification preferred or the ability to obtain after hire.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met to successfully perform the essential functions of this position.

• Frequently sit, stand, walk, bend, reach, and move throughout office, warehouse, and manufacturing environments.
• Conduct facility inspections throughout indoor and outdoor work areas.
• Occasionally climb ladders or access elevated work areas during facility or safety inspections.
• Occasionally lift, carry, or move materials and equipment weighing up to 30 pounds.
• Frequently operate standard office equipment, computers, and mobile devices.
• Ability to respond to workplace emergencies or incidents as needed.

WORK ENVIRONMENT

This position operates in both office and manufacturing environments and regularly interacts with employees, leadership, contractors, vendors, and regulatory agencies.

• Primarily an office environment with frequent time spent in warehouse and manufacturing areas.
• Regular exposure to production environments, moving equipment, noise, dust, and varying temperatures while conducting inspections.
• Frequent interaction with employees, supervisors, vendors, and service providers.
• Occasional local travel may be required to attend meetings, training, or off-site business activities