Office Administrator

Office / HR Administrator

Location: Columbus, OH

Job Type: Full-Time

Position Overview:

Our client, located in Columbus OH, is seeking a highly organized and dependable Office / HR Administrator to support daily office operations, payroll processing, and human resources functions within a fast-paced construction environment. This individual will play a key role in maintaining administrative efficiency, supporting employees and leadership, coordinating onboarding activities, and ensuring accurate payroll and employee records.

The ideal candidate is professional, detail-oriented, and capable of managing multiple priorities while maintaining confidentiality and strong interpersonal relationships.

Key Responsibilities:

Office Administration

• Manage daily office operations, including phones, emails, filing, scheduling, and office supplies

• Support project managers, superintendents, and leadership with administrative tasks

• Maintain organized employee, project, and vendor records

• Coordinate meetings, travel arrangements, and company events as needed

• Assist with document preparation, reports, and correspondence

• Help ensure compliance with company procedures and safety documentation

Human Resources Support

• Coordinate onboarding and orientation for new hires

• Maintain employee files and HR records with confidentiality and accuracy

• Assist with benefits administration and employee documentation

• Track employee certifications, licenses, training, and required documentation

• Support recruiting efforts, including posting jobs and scheduling interviews

• Assist with employee relations, policy communication, and HR compliance initiatives

• Help manage workers’ compensation claims and return-to-work documentation

Payroll Responsibilities

• Process weekly and/or biweekly payroll accurately and on time

• Review employee timecards, job costing, and labor allocations for accuracy

• Coordinate with field supervisors regarding employee hours and payroll approvals

• Maintain payroll records and assist with reporting requirements

• Process employee status changes, deductions, and direct deposit updates

• Assist with certified payroll reporting and prevailing wage documentation when required

• Support year-end payroll activities, including W-2 preparation and audits

• Ensure compliance with payroll laws, tax regulations, and company policies

Qualifications

• 2+ years of administrative, HR, and/or payroll experience, preferably in construction or a related industry

• Strong organizational and multitasking skills

• Excellent communication and interpersonal abilities

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook)

• Experience with payroll software, HRIS systems, or construction management software preferred

• Knowledge of payroll processes, labor tracking, and employee documentation

• Ability to handle confidential information professionally

• High school diploma required; associate or bachelor’s degree preferred

Preferred Skills

• Experience supporting field and office personnel in a construction environment

• Knowledge of basic HR practices, payroll procedures, and employment documentation

• Familiarity with certified payroll and prevailing wage projects is a plus

• Strong attention to detail and problem-solving abilities

• Ability to work independently and collaboratively in a team setting