Student Associate

Student Associate – Procurement Services Weekly Scheduled Hours: 19 • FLSA Status: Non-Exempt from FLSA • Earliest Start Date: Immediately • Position Duration: Expected to Continue Until Apr 30, 2027 • Location: UT MAIN CAMPUS Purpose We are seeking a motivated and detail-oriented student associate to assist with a records retention project at Procurement Services. This temporary position offers an excellent opportunity to gain hands‑on experience in information management while contributing to the efficient operation of our institution. This position is open exclusively to The University of Texas at Austin students. Responsibilities Assist in organizing and cataloging physical and digital records according to established guidelines and retention schedules. Conduct data entry and verification tasks to ensure accuracy and completeness of records. Collaborate with team members to identify and resolve any discrepancies or issues in record keeping. Follow standard procedures for handling and safeguarding confidential information. Provide general administrative support to the records management team as needed. Required Qualifications Basic proficiency in Excel or other spreadsheet software, strong communication skills, and attention to detail. Maintain confidentiality and handle sensitive information appropriately. Relevant education and experience may be substituted as appropriate. Preferred Qualifications Previous experience in administrative tasks or inventory management is a plus but not required. Salary Range $15.00/hr Work Shift This position is located on the UT Campus. Work schedule is Monday-Thursday (flexible) 10:00 am - 3:00 pm. Employment Eligibility Please make sure you meet all the required qualifications and you can perform all of the essential functions with or without a reasonable accommodation. Retirement Plan Eligibility Students in this position may choose to enroll in the UTSaver voluntary retirement programs. Background Checks A criminal history background check will be required for finalist(s) under consideration for this position. Equal Opportunity Employer The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. Pay Transparency The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. Employment Eligibility Verification If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. E-Verify The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF] Compliance Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act) and if this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701. Company Culture Start Here, Change the World At The University of Texas at Austin, tradition meets innovation in the heart of a city that frequents lists of the best places to live and work. Named by Forbes as one of America's Best Large Employers for the sixth year in a row in 2025, UT offers both a dynamic work environment and a gateway to vibrant local culture. Whether you're at the forefront of the student experience, conducting world-changing research or supporting the engine that drives Texas’ flagship university, working at UT means making a lasting impact on our city, our state and our world. Our more than 20,000 faculty and staff empower 55,000+ students to challenge ideas, pursue passions and shape their futures. Joining UT, you’ll become part of a community dedicated to making a meaningful impact on campus and throughout the world. #J-18808-Ljbffr The University of Texas at Austin