Events & Office Operations Coordinator

Job Description

Job Description

Welcome to Pioneer Square Brands , a dynamic and innovative company at the forefront of the consumer goods industry. Committed to delivering high-quality products, we take pride in our dedication to excellence, creativity, and customer satisfaction. With a diverse portfolio featuring renowned brands (Brenthaven, Gumdrop, and VAULT), our mobile technology accessories ensure our customers achieve successful technology deployments. Our team comprises passionate individuals united by a shared vision to shape the future of our industry. If you are seeking a challenging and rewarding position in a fast-paced environment where your ideas are highly valued, join us at Pioneer Square Brands and become an integral part of our exciting journey.

Our Core Purpose:
We ensure mobile technology works so that people can focus on what matters.

Our Core Values:

• Genuine and Respectful
• Pride in Everything We Do
• Excellence through Innovation
• Obsessed with Customer Success

Pioneer Square Brands has a global footprint with office locations in High Point, North Carolina, and Manila, Philippines.

We are actively looking for a highly motivated and energetic professional with a positive attitude who desires to be part of our growing team.

Events & Office Operations Coordinator

Location: High Point, NC (On-site)

Department: Marketing

Reports To: Senior Manager of Marketing

About the Role

The Events & Office Operations Coordinator is a versatile, highly organized professional responsible for coordinating trade shows and marketing activities while supporting office operations, facilities, Team Member engagement, inventory management, and administrative functions.

This role partners closely with Marketing, Sales, Product Development, Operations, Warehouse, and Accounting to keep projects moving, maintain an organized workplace, and ensure a positive Team Member experience. The ideal candidate is proactive, detail-oriented, collaborative, and comfortable juggling multiple priorities in a fast-paced environment.

Key Responsibilities

Marketing, Events & Trade Shows

• Coordinate trade shows, customer events, and company events from planning through execution.
• Manage event schedules, registrations, logistics, shipping, vendor coordination, and budgets.
• Coordinate samples, displays, promotional items, signage, and marketing materials.
• Support event setup, execution, and post-event follow-up.
• Maintain marketing supply inventory and support marketing initiatives as needed.

Cross-Functional Coordination

• Partner with teams across the organization to support projects and operational needs.
• Maintain project trackers, inventories, schedules, and documentation.
• Monitor deadlines, proactively address issues, and ensure follow-through on commitments.
• Support special projects and other duties as assigned.

Office Operations, Administration & Asset Management

• Manage office, breakroom, and workplace supply inventories, including placing and tracking orders through approved vendors such as Amazon and Uline.
• Coordinate Team Member engagement activities, celebrations, appreciation programs, and office communications, including inclement weather updates.
• Maintain organized, professional office and shared workspaces while supporting a positive Team Member and visitor experience.
• Welcome visitors, distribute mail, and assist with interview scheduling and general administrative support.
• Coordinate facility maintenance, repairs, inspections, vendor services, and company vehicle registrations and maintenance schedules.
• Maintain compliance records and track service schedules to ensure timely completion of maintenance and operational activities.
• Process remote check deposits and support invoice tracking, expense documentation, recordkeeping, and other administrative tasks.
• Track orders, deliveries, inventory replenishment, and operational supplies to ensure business continuity.
• Manage company device inventory, asset assignments, check-in/check-out processes, and support cross-functional projects as needed.

Qualifications

• Associate's or Bachelor's degree in Business, Marketing, Communications, Operations, or a related field, or equivalent experience.
• 2-5 years of experience in event coordination, marketing support, or a related role.
• Experience coordinating events, trade shows, conferences, or company activities.
• Strong organizational, project management, and communication skills.
• Exceptional attention to detail and ability to manage multiple priorities.
• Proficiency with Microsoft Office (Excel, Outlook, Word, PowerPoint, and Teams).

Core Competencies

• Ownership & Accountability: Takes responsibility, follows through, and delivers results.
• Planning & Organization: Manages multiple priorities while maintaining accuracy and meeting deadlines.
• Attention to Detail: Ensures work is complete, accurate, and well-executed.
• Initiative & Proactivity: Anticipates needs, solves problems, and acts without being asked.
• Collaboration: Builds effective relationships across departments and with external partners.
• Communication: Communicates clearly, professionally, and promptly.
• Service Orientation: Creates positive experiences for Team Members, visitors, and vendors.
• Adaptability: Thrives in a dynamic environment with changing priorities.

Ideal Candidate Profile

You enjoy being the person who keeps things organized, connected, and moving forward. You're equally comfortable coordinating a trade show shipment, organizing an employee event, managing office operations, or working with vendors to solve a facility issue. You are proactive, resourceful, and willing to jump in wherever needed to support the team and the business.