Team Member Specialist - AM

Administrative Support

Provides administrative work of moderate difficulty and variety in support of professional, technical or administrative functions. This position will also assist all HRCAP programs with intake, filing, and other duties as assigned by the supervisor.

Essential duties and responsibilities include the following. Other duties within the scope of this position may be assigned.

• Provide data entry functions as assigned.
• Assist with evening and weekend programming.
• Assist with intake and filing duties.
• Review, import, and assign daily client/customer inquiries for assistance using empowOR.
• Ensure all workspaces are clean and sanitized.
• File and organize copies of all check requests, purchase orders, and other agency receipts.
• Record and disseminate notes from weekly meetings.
• Establish and maintain strong relationships with other departments.
• Utilize agency vehicle to conduct business matters as assigned to HRCAP sites - Southside, Peninsula and Middle Peninsula.
• Assist with diaper, food, and clothing programs.
• Greet customers as they can come into the Innovation Lab.
• Assist Project Discovery Youth Team Leader and Counselors.
• Assist Directors with programming needs - PH3, Clean Comfort, RISE, WFA, VITA, VHDA Granting Freedom, and Energy Share.
• Assist with facility room setup and arrangements needed.
• Assist with booking travel for program staff
• All other duties as assigned.

Requirements: Strong attention to detail. Maintain strict confidentiality. Experience supporting multiple functions in a fast-paced environment strongly preferred. Legal experience strongly preferred. High proficiency with Microsoft Office products (Teams, Outlook, Word, Excel, PowerPoint, etc.) and ability to explore and quickly learn other software applications required. Must be self-motivated. Very strong organization and verbal and written communication skills. Associate Degree or higher preferred.