Smithfield Community Learning Center - Part-Time Human Service Administrative Assistant

Job Description

Job Description

Part-Time Human Service Assistant

Community Learning Center (CLC)  /  Human Services

Job Summary:

This part-time, hourly, non-union position is in the Community Learning Center office and falls under the general supervision of the Human Services Director.

This position provides a variety of administrative, scheduling, secretarial, building supervisory, & food pantry support to the Human Services Director and other personnel as directed or assigned by the Director. This position’s schedule reflects the day-to-day needs of the department.

Weekly shift hours available:

• Monday - Friday 9:00 am - 7:00 pm
• Some Weekends and late nights (9:00 pm) 

Essential Functions:

1. Greet the public and assist them in reaching the appropriate person and/or providing appropriate information.
2. Answer/direct phone calls, emails, and in-person requests to the appropriate staff member.
3. Schedule and supervise programming and activities at the Community Learning Center.
4. Assist with signups and registration of community activities, beach permits, and building programs.
5. Supervise the Town’s Food Pantry Market
6. Perform basic computer tasks such as data entry, flyer design, reports, forms, and surveys.
7. Help maintain the cleanliness and orderliness of the Community Learning Center.
8. Perform administrative tasks, including but not limited to filing paperwork, maintaining records, managing inventory/ordering office supplies.
9. Communicate effectively and tactfully with the public, department personnel, town personnel, and officials, verbally and in writing.
10. Display a positive image to the public and coworkers consistent with the department’s goals of providing the best possible service to the community.
11. Perform other job-related duties as may be assigned by the Director.

Required Skills / Abilities: 

1. High School Diploma or G.E.D. equivalent.
2. Adhere to Professional and Confidentiality Standards.
3. Excellent verbal and written communication skills.
4. Excellent interpersonal and customer service skills.
5. Excellent organizational skills and attention to detail.
6. Excellent time management skills with a proven ability to meet deadlines.
7. Proficient with Microsoft Office or related software.
8. Ability to interact with the public in a professional and courteous manner.
9. Two years of experience in a clerical position.

Physical Requirements:
Reasonable accommodations will be provided for qualified applicants who are unable to meet one or more requirements.

Equal Employment Opportunity Statement

The Town of Smithfield is an Equal Opportunity Employer. The Town is committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, religion, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other protected characteristic under applicable federal, state, or local laws.

The Town of Smithfield encourages applicants from diverse backgrounds to apply. Reasonable accommodations will be provided to individuals with disabilities throughout the hiring process upon request.