Executive Assistant

EXECUTIVE ASSISTANT
Full Time | In Office | Largo, FL

Monday-Friday | 9:00 AM - 5:00 PM

Flexibility required for evenings/weekends as needed

About the Role
Gabriela Suarez is seeking an Executive Assistant to serve as a trusted partner across multiple businesses, properties, and personal operations.

This is not a basic administrative role. You will take ownership of systems, projects, and execution-ensuring everything runs efficiently, accurately, and without constant direction.

What You'll Do
Executive Support
* Manage daily priorities, tasks, and follow-through for the CEO
* Track, prioritize, and close out all outstanding items independently

Calendar & Communication
* Coordinate scheduling, meetings, and time-sensitive priorities
* Serve as a central point of communication with internal and external contacts

Real Estate Portfolio
* Oversee and organize all property documentation (residential + commercial)
* Track:
* Insurance policies, coverage, and renewals
* Property taxes, HOA dues, permits, and compliance requirements
* Rent roll and reporting
* Source and compare insurance quotes to optimize coverage and cost
* Maintain visibility across all properties, including out-of-area assets (Orlando)

Business & Legal (Valentino's)
* Oversee organization of licenses, permits, and inspections
* Track renewal timelines and ensure full compliance
* Maintain centralized, well-structured documentation

Operations & Coordination
* Coordinate vendors, staff, and project timelines
* Oversee travel planning and logistics
* Support household and personal operations as needed

What We're Looking For
* Relevant experience
* Highly organized with strong attention to detail
* Able to manage multiple priorities in a fast-paced environment
* Self-directed with strong follow-through-you don't need constant instruction
* Strong problem-solving skills and sound judgment
* Professional, discreet, and comfortable handling confidential information

Compensation & Benefits
* Medical, Dental, Vision
* PTO starts at 1 week, increases over time
* High-impact role working directly with the CEO
* Opportunity for growth and increased responsibility

Work Environment
* Fast-paced, high-expectation environment
* Team-oriented and collaborative
* Role with real ownership and autonomy-not task-based support

Apply If You:
* Take initiative and execute without being told
* Thrive in high-responsibility, fast-moving environments
* Can bring structure and clarity to complex operations