Analyst I/II (Airport)

Analyst I/II Positions at San Jos Mineta International Airport

San Jos Mineta International Airport is recruiting for two Analyst I/II positions. One Analyst I/II position is in the Airport Finance and Administration Division, and the other Analyst I/II is in the Planning and Development Division. If you are interested in employment in either of these positions, you should apply to ensure you are considered. Please see below for details of each role.

Budget Analyst I/II Finance and Administration Division:

This Analyst is part of the Budget team in the Finance and Administration Division of the Airport and reports directly to the Operating Budget Senior Analyst. The Analyst's primary role is to support the development, monitoring, reporting and administration of the Airport's annual operating budget and producing monthly Airport Activity Statistics reports. The Analyst's primary role will be to serve as a liaison for coordination of the budget and financial information between multiple stakeholders including the City's Budget Office, Airport's Capital budget team, and Airport Division budget analysts. The Analyst will manage a variety of financial and administrative functions, including, but not limited to, processing requisitions, encumbrances, and liquidations, monitoring and tracking expenditures, developing profit and loss statements, and generating financial and written reports for a variety of internal and external stakeholders.

Typical duties include, but are not limited to:

• Develop and monitor the Airport's Operating Budget, including updating a variety of tracking spreadsheets and reports using Excel, SAP BI, and Cayenta FMS.
• Analyze financial data and reports for trends, ensuring accuracy and clarity.
• Review and generate monthly airport activity reports and charts, including updating an internal Power BI dashboard.
• Prepare and review written reports during various phases of the budget development cycle for distribution to Airport staff, City Budget Office, and other external stakeholders.
• Fiscal management tasks include review/approval of requisitions and encumbrances, generation of Journal/Cash Vouchers in Cayenta FMS, and submitting operating viscode requests for all Airport divisions.
• Edit City Council memos as needed.
• Close interaction with all Airport Department Divisions and other City Departments as necessary, including the Finance Department, Public Works Department, and the City Budget Office.

Fiscal Analyst I/II - Planning and Development Division:

This Analyst I/II position reports directly to the Senior Analyst. This position is a crucial member of the Airport's Planning and Development Division and is a part of the fiscal team in the Division. The Analyst's primary role is to support the development, monitoring, reporting and administration of the Division's annual operating budget and capital budget. The Analyst also serves as a liaison for coordination of the budget and financial information between multiple stakeholders including the Airport Finance Division and the City Budget Office. The Analyst will be responsible for tracking and enforcing timely delivery of budget status reporting within the Division. The Analyst will manage the day-to-day capital budget processes, including but not limited to assisting program and project managers with fiscal and budgeting aspects and monitoring and reporting expenditures. The Analyst will also support the fiscal and administrative functions of the division such as ordering/manage office supplies for the division, assist with new hire set up, processing invoice payments, encumbrances, requisitions, accruals, procurement renewals, monitoring, and tracking service orders. This position also coordinates with internal staff to assist with special requests, processes, and analysis.

The successful candidates will need to have strong analytical, organizational, writing, and verbal skills, be able to handle multiple assignments with competing deadlines and work well under the pressure of the budget process. Excellent communication, collaboration, problem solving skills and critical thinking ability as well as significant capital and operating budget development and monitoring experience are ideal. Ability to work effectively with coworkers and executive management both within the Department and with other departments is essential.

Typical duties include, but are not limited to:

• Develop and monitor Capital Budget and Capital Improvement Program.
• Research and analyze data.
• Prepare and provide oral and written reports to and assist project managers with tracking of appropriation expenditures and balances.
• Contract management (fiscal responsibilities), including review/approval of invoices; review/approval of contract change orders; review and approval of task orders; ensure encumbrance balances and adjustments.
• Edit City Council memos.
• Meeting presentations.
• Close interaction with Airport Department Finance Division and other divisions as necessary, Public Works Department and the City Budget Office.
• Manage and place orders for office supplies for the division.
• Assist with new hires and ensure all division-related requirements are completed.

Desirable Qualifications

The ideal candidate possesses the most desirable combination of training, skills, and experience, as demonstrated in past and current employment history. Desirable experience, knowledge and skills for these positions include:

• Knowledge of and strong experience in the City's financing, budgeting, and accounting practices.
• Ability to research/analyze data and prepare reports and recommendations.
• Knowledge of and strong experience in the City's Financial Management System (FMS), including the analysis of on-line information, report generating, cash/journal voucher preparation.
• Knowledge of creating reports using pivot tables to track expenditures and communicating findings to relevant stakeholders.
• Ability to present oneself clearly and concisely, both orally and in written documents.
• Knowledge of contract administration, including requisition processing and encumbrance adjustments and liquidations.
• Detail oriented and the ability to handle multiple tasks.
• Ability to use automated data processing applications to compile and analyze data and present information.
• Possession of very strong organizational skills.
• Ability to work well with others in a collaborative team setting.

Competencies: The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include:

• Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations.
• Fiscal Management - Understands the relationship of the budget and resources to the strategic plan; complies with administrative controls over funds, contracts, and procurements.
• Analytical Thinking - Approaching a problem or situation by using a logical, systematic, sequential approach.
• Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people's ideas and thoughts.
• Teamwork & Interpersonal Skills - Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.
• Customer Service Demonstrates the ability to anticipate customers' needs and deliver services effectively and efficiently using professional demeanor.
• Computer Skills - Experienced with common business computer applications including but not limited to: MS Outlook, MS Word, MS PowerPoint, MS Access, and MS Excel.

The final candidate's qualifications and experience shall determine the actual salary. In addition to the starting salary, employees in this classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay, which is included in the range below. Analyst I salary range: $92,994.72 - $113,022.00 Analyst II salary range: $101,468.64 - $123,330.48

Minimum Qualifications

Education and Experience: Analyst I

A Bachelor's Degree from an accredited college or university.

Analyst II

A Bachelor's Degree from an accredited college or university AND two (2) years of increasingly responsible professional staff analytic or administrative experience conducting studies, organizing and analyzing data, and preparing reports, recommendations, or conclusions for a functional area in budget, finance, grant administration, organizational analysis, general administration, or human resources.

Acceptable Substitution

Additional years of experience in a position comparable to the Staff Specialist with the City of San Jos in areas such as budget, finance, grant administration, organizational analysis, general administration or human resources may be substituted for the education requirement on a year for year basis.

Employment Eligibility Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jos will NOT sponsor, represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application. Candidates are required to satisfactorily complete and pass a fingerprint based