Accounts Payable Specialist II full time 1.0

Accounts Payable Specialist

Supports District schools and principals in their effort to foster an optimal educational environment for students. Maintain the District's accounting system for all accounts payable. Coordinate and validate invoices and purchase orders, and process payments upon verification of receipt. Prepare voucher supplements for Governing Board action. Assure effective and efficient payments on behalf of the District for all goods and services provided.

Major tasks include:

• Maintains a complete and systematic set of records for all day to day accounts payable operations.
• Validates invoices, purchase orders and packing slips, and processes payment upon verification of receipt of goods and/or services.
• Enters invoice payments into computer system, verifying totals and taxes.
• Prepares vouchers, warrants and supplemental reports related to accounts payable for the Governing Board and administrators.
• Verifies expense warrants with vouchers, purchase orders and invoices prior to distribution of warrants.
• Transfers warrant and ledger files to the county finance system.
• Distributes warrants to vendors, via mail and electronic online systems.
• Works with departments/schools and Vendors to resolve billing issues.
• Processes payment for insurance, use taxes, etc. on a timely basis, using Microsoft Money software.
• Reconciles various bank accounts on a monthly basis.
• Maintains records of utility expenses in Microsoft Excel for analysis.
• Prepares reports as required by laws and as needed by administration.
• Works with Procurement & Accounting Coordinator on inventory of assets.
• Backup for Accounts Payable II with Auxiliary, Tax Credit and Student Activity.
• Maintain master list of Vendors for district bidding process.
• Exercises judgment when dealing with confidential information.
• Performs other duties as assigned by the Director of Finance and Business Services.
• Verify deposits from sites and prepares Wells Fargo deposit for Brinks pick up.
• Track and maintain records of Special Education invoices.
• Responsible for maintaining data, reports, and reconciliation of Capital Assets.
• Responsible for W9's and updating vendor information in Visions.
• Maintain Capital Asset spreadsheet to track District assets.
• Process EFT payments and research discrepancies in the Commerce bank account.
• Enter requisitions for the Trip Reduction program.
• Order department supplies.

Qualifications include:

• A high school graduate or equivalent.
• Experience with accounts payable and receivable.
• Ability to operate a computerized accounting system.
• One year of college accounting courses and experience in school district or governmental-type accounts payable and receivable preferred.
• Experience with Microsoft Excel, Microsoft Word and Microsoft Money preferred.
• Experience with USFR codes and Infinite Visions Finance modules preferred.
• Able to type, file, and organize and record data.
• Effective interpersonal and communication skills.

Essential skills and abilities include:

Physical demands include regular and reliable attendance, sitting, talking, hearing, standing, walking, using hands to finger, handle, or feel objects, tools and/or controls, reaching with hands and arms, lifting and/or moving up to 15 pounds, and specific vision abilities including close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work environment is usually moderate in noise level.

Supervision is received from the Chief Financial Officer and there is no supervision given to others.

Evaluation is conducted by the Chief Financial Officer at least once annually in accordance with the policy of Governing Board.

Cave Creek Unified School District