Human Resources (HR) Assistant

Job Description

Job Description

We are looking for a detail-oriented Human Resources Assistant to support day-to-day HR operations in Virginia. This contract position will focus on employee onboarding, follow-up communication, and administrative coordination that helps keep HR processes accurate and on schedule. The ideal candidate is organized, responsive, and comfortable working with HR systems such as Paylocity while handling sensitive employee information with professionalism.

Responsibilities:
• Guide new hires through onboarding steps, ensuring required documents and tasks are completed accurately and on time.
• Use Paylocity to manage employee records, track outstanding onboarding items, and maintain organized HR documentation.
• Contact employees directly to follow up on incomplete forms, missing information, and pending pre-employment requirements.
• Coordinate scheduling related to onboarding activities, HR meetings, and other personnel-related appointments.
• Prepare, organize, and maintain confidential HR files and administrative records in accordance with company procedures.
• Assist with pre-employment screening processing and monitor status updates to support timely hiring decisions.
• Complete and submit unemployment claim documentation while ensuring responses are thorough and properly documented.
• Provide general HR administrative support, including responding to routine inquiries and helping maintain efficient department workflows.• Experience supporting human resources administration in a fast-paced office environment.
• Hands-on proficiency with Paylocity is required.
• Working knowledge of HRIS platforms and the ability to maintain accurate employee data.
• Experience assisting with onboarding, employee follow-up, and personnel documentation.
• Familiarity with background checks, unemployment claims, and general HR compliance processes.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Effective verbal and written communication skills when interacting with employees and internal stakeholders.