Administrative Assistant

Salary: $31.30 - $41.94 Hourly
Location : 311 Vernon Street, Roseville
Job Type: Full-Time Regular
Job Number: 202600103
Department: Finance
Opening Date: 07/02/2026
Closing Date: 7/19/2026 11:59 PM Pacific
Bargaining Unit: Confidential


Description
Join a Dynamic City Team!

Grow your career with the City of Roseville Finance team in the role of


Administrative Assistant.

Are you an organized, detail-oriented professional who enjoys supporting a busy team and keeping things running smoothly? The City of Roseville Finance Department is looking for an experienced Administrative Assistant to provide administrative support to the Finance Director and department leadership.

In this role, you'll coordinate meetings and calendars, prepare correspondence and documents, assist with special projects, support City committees and department communications, and provide exceptional customer service to staff and the public. You'll collaborate with employees across the City and play an important role in helping our department operate efficiently. You'll also help us coordinate the production of our annual budget document.

If you're proactive, thrive in a fast-paced environment, enjoy staying organized, and take pride in producing high-quality work, we'd love to hear from you.

KEY RECRUITMENT DATES
Apply by date
July 19, 2026 11:59 p.m.
First Round Interviews

Tentatively August 2026

Second Round Interviews

Tentatively August 2026
What the City of Roseville Offers:

• $31.30 - 41.94 hourly (dependent on experience)
• Opportunities to Learn and Promote
• Competitive Vacation and Sick Leave programs
• 10 paid holidays and 2 Floating Holidays annually
• Up to 45 hours of Personal Leave in addition to vacation time
• Bilingual Pay opportunity
• Health and welfare benefits, with City contributions of up to $2,490 per month
• And much more!

The City of Roseville is committed to an inclusive and supportive workforce and workplace. We are engaged in understanding the backgrounds and perspectives of our colleagues and those we serve. Our organization is unified in this commitment, because we believe this produces the best results for our organization and community.

Examples of Duties


For a detailed and complete job description, click here.

Minimum Qualifications
Experience and Training

Experience:

Three years of progressively responsible administrative support experience, preferably within a public agency.
AND
Training:

An Associate's degree or 60 semester units of college level course work including 18 units in a major field of study and 21 units in general education from an accredited college or university, preferably in the specific areas of study as currently stated in the job specification ( e.g. public administration, business administration, accounting, industrial relations) or a related field." Two years of related work experience can substitute for an Associate's Degree.
License or Certificate


Possession of a valid California driver's license by date of appointment.

Supplemental Information
ADDITIONAL INFORMATION :

All employment applications must be submitted online at the City of Roseville CAREER PAGES only.

Per City of Roseville practice, applicants are permitted to submit an employment application for a specific recruitment no more than once within any 90-day period.


Detailed information on the City of Roseville recruitment practices can be reviewed on the page.

The City of Roseville defines "accredited college or university" as an institution of higher learning and must be listed on the United States website


Credits earned from colleges, universities, and institutions listed as accredited institutions on this website will be considered as part of the educational component of the minimum qualifications for a classification.

The following options apply to the evaluation of college degrees from countries outside the United States:

• Educational background from a foreign country may be evaluated by an accredited United States college or university listed on the U.S. Department of Education Database of Accredited Post-Secondary Institutions and Programs website.
• Verification of degree equivalency may be obtained from organizations that provide foreign education credential evaluation services. The City of Roseville will accept verification from any of the listed member agencies found at or
• A copy of the foreign credential evaluation verification can be attached to the employment application.
• If you are offered a position with the City of Roseville, as a part of the pre-employment steps, applicants must provide a foreign degree credential equivalency certificate from an approved member agency above. Applicants who do not provide verification, will be eliminated from further consideration.

SELECTION PROCESS :

All candidates meeting the minimum qualifications will have their application scored in a Formula Rate Examination. The applicant's experience and education will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the Employment List. Supplemental questions will be utilized by the department hiring authority to make interview and selection determinations.


Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check, and depending on the position applied for, a pre-employment medical exam, drug and alcohol screening test, credit check, license and/or education verification, psychological examination, and/or an extensive Police Department background check process.


Some positions require the clearance of a comprehensive Police Department (PD) background check within 12 months of appointment. The City may appoint candidates to positions prior to clearing the extensive Police Department background check, and in those circumstances the candidate will be advised in advance that security access in the information technology systems will be limited to non-PD related systems until PD clearance is received, and if the candidate ultimately does not clear the PD background it will result in release from City service without appeal rights, in accordance with Personnel Rules 3.04.050.


THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER. IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS. MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION.
EMPLOYEE BENEFITS:
The City of Roseville offers competitive benefits packages to full-time employees. Regular part-time employees receive benefits on a pro-rated basis. For more information regarding the City's benefits, visit our website Benefits currently include:

• Health, dental, and vision insurance benefits
• Cafeteria plan, plus City paid Flex credit
• Life insurance (City paid and optional supplemental employee paid)
• Flexible spending accounts for dependent and health/medical costs
• (CORE) wellness program
• Employee assistance plan
• Retirement savings plan
• Deferred compensation plan(s)
• Short-term and long-term disability employee paid plans
• Educational reimbursement
• Vacation leave, sick leave, personal/management leaves
• Holiday pay (plus two floating holidays annually)
• Bilingual pay
• Longevity pay

GENERAL BENEFITS :
A majority of the employee benefits are similar for all City employees. There are benefits that differ depending on which bargaining unit the job classification is assigned. Exact benefits information can be found by visiting the Benefits webpage and selecting the specific bargaining unit group.

TEMPORARY POSITIONS:
Most benefits do not apply to the City's temporary positions. Temporary employees that work 1,500 hours annually may elect medical insurance. Temporary employees contribute to a retirement plan depending on the status of total hours worked annually.
01


Your response to the supplemental questions 3-6, the applicant's education, training and experience, will be scored using a pre-determined formula. Your responses to these questions must be consistent with your employment application information. This experience must also be described in the "Work Experience" section of this application. Responses to the supplemental questionnaire that are inconsistent from your "Work Experience" section in the application will not be scored. I understand and agree with the above instructions.

• Yes
• No

02


Was any of the work experience listed on your application an unpaid internship, or volunteer work? If so, please list below which ones.
03


Please identify below how your qualifications meet the minimum requirements of the Administrative Assistant classification.

• I possess an Associates degree or the required equivalent of 60 semester units (90 quarter units) and 3 years or more of general administrative support experience.
• I possess 5 or more years of general administrative support experience.
• Neither of the above.

04


Please identify how many years of specific administrative support experience you have that involved coordinating manager calendars/meetings, preparing agendas and complex documents, crafting announcements, onboarding new employees, planning, coordinating and setting up for meetings or large employee events (i.e., 50+ employees).

• None
• Less than 3 years of experience
• 3-5 years of experience
• 5-10 years of experience
• 10+ years of experience

05


Please identify how many years of executive assistant experience you have supporting an executive level manager (i.e. director, VP, President, or CEO) that involved busy calendar, meeting preparation, travel arrangements, and email management responsibilities, in addition to preparing and reviewing complex documents, taking meeting minutes, planning for large employee events, preparing and managing budgets and contracts.

• None
• Less than 5 years of executive level administrative assisting experience.
• 5 to 10 years of executive level administrative assisting experience.
• More than 10 years of executive level administrative assisting experience.

06


Please identify your highest level of education:

• High school diploma or GED
• Associate's degree
• Bachelor's degree
• Master's degree or higher

07


Please briefly describe the most memorable customer service experience you created (no more than 5 sentences).
08


Please identify 3 words that describe the qualities that have made you most successful in your administrative support positions.
Required Question