Administrative Specialist

Job Description

CORPORATE PARALEGAL IFull TimeLegal
Tampa, FL, US


Position Summary Description
The Corporate Paralegal will report to the Executive Vice President and Chief Legal Officer as well as the Director of Legal Services and Assistant General Counsel (Assistant GC) and will act as the lead support to counsel and liaise to business units and departments, outside counsel, and third parties. Core responsibilities include: gathering, preparing, and summarizing relevant materials for use by legal counsel; assisting with the collection, processing, review, and production of electronic data from internal and external resources; leading strategic and tactical corporate legal initiatives; conducting legal research and factual investigations; managing and maintaining data in legal software platform; drafting, tracking, and managing contracts, addendums and other documentations; facilitating business transactions; ensuring corporate compliance; evaluating the effectiveness and efficiency of administrative, operational, and financial management processes and working with the Executive Assistant to ensure efficient operation of the department.


Essential Functions

• Proactive member of the legal team assisting in the timely intake and response to internal client requests, distribution, and collection of documents for review
• Assists with drafting and editing of various legal documents, including contracts, memoranda, and correspondence
• Track and maintain company contracts, corporate notices, discovery requests, real estate and finance documents from client teams
• Submits purchase requisitions
• Prepare notices and other supporting documentation for Board of Trustees meetings for Board of Trustees' Committee and Board meetings. Coordinate the preparation of appropriate notices, agendas, minutes, and other supporting documentation.
• Conducts legal research
• Monitors attorney calendars for meeting preparation & deliverables
• Serves as department liaison for internal and external customers
• Assists with transaction closings (incl. loans, property sales & acquisitions, and easements)
• Assists with preparation and submittal of annual financial audit responses
• Processes outside counsel invoices for approval by GC or Assistant GC
• Reconciles P-Card statements with receipts
• Maintains department files and board books
• Works with Executive Assistant to optimize department efficiency; assume her duties in his/her absence, as needed (e.g., monthly goals report, calendar maintenance, travel arrangements, supply orders, et al.)
• Performs other duties as applicable to the position or as assigned

• NERC Compliance: Performs NERC Compliance Program roles if/as designated in Seminole's Standard Ownership Matrix (SOM) including ongoing evidence retention in "audit-ready" form. You should also be familiar with Seminole's Enterprise Internal Compliance Program (ENT-GCD-RGC-EP-054) to further your understanding of Seminole's compliance program and your duties and responsibilities in the SOM.

Qualifications and Education Requirements


Bachelor's Degree and five (5) years of equivalent experience. Graduate degree preferred.


Core Competencies: Adaptable, Collaborative, Conscientious, Critical-Thinking, Outcome-Driven and Professional


Technical Competencies/Skills:

• Legal research
• Proficiency with litigation technology databases and litigation management tools
• Proficiency with Microsoft Office applications

Soft Competencies/Skills:

• Effective verbal/nonverbal, listening skills and written communications
• Ability to interact with people at all levels of the corporate structure as well as with outside counsel
• Ability to maintain confidentiality and exercise discretion
• Ability to work independently and as part of a team
• Ability to prioritize multiple competing priorities
• Strong multi-tasking, proofreading, attention to detail and organizational abilities

Physical Requirements


Must be able to follow established protective measures including wearing required personal protective equipment (PPE). Must possess a valid driver's license and acceptable Motor Vehicle Report.


Working Conditions


Some travel and work outside of normal business hours. While working in certain areas of the plant there is the potential for exposure to hazards typical of an industrial working environment.
Johnson Service Group (JSG) is an Equal Opportunity Employer. JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law.