Finance Ops & Accounting Manager

Role Description

The Manager, Finance Ops & Accounting owns Galileo’s core finance and accounting engine: closing the books accurately and on time, managing cash flow, providing regional leaders with the P&L insight they need to run great programs, and keeping the organization audit-ready and compliant across every jurisdiction we operate in.

This is a hands-on, high-ownership role for someone equally comfortable booking a complex journal entry, building a cash-flow forecast, managing accounting systems, and walking a regional director through their budget. You’ll partner across the company and report on key financials to the board.

Why this Role Matters

• This role powers the financial foundation that makes Galileo’s mission possible.
• By maintaining accurate financials, clear cash visibility, and strong compliance across all jurisdictions, the Manager, Finance Ops & Accounting ensures that program and operational leaders can focus on what they do best - delivering extraordinary experiences for kids.
• This role also drives continuous improvement: identifying system and process enhancements, building reporting that turns data into decisions, and serving as a trusted financial partner across the organization.

You will be Accountable For

• Owning the Month-End Close & Financial Reporting
  • Lead the month-end close process end-to-end, ensuring an accurate, complete, and timely close every period.
  • Prepare and post journal entries, including payroll JEs and revenue entries, and maintain well-documented support and reconciliations.
  • Produce regional P&Ls and partner with regional and functional leaders to explain results, variances, and trends.
  • Deliver monthly close reporting to the board, ensuring packages are accurate, on time, and clearly presented.
  • Manage debt reporting and related compliance/covenant tracking.
• Managing Cash, Treasury & Payments
  • Build and maintain the weekly cash-flow forecast to give leadership clear visibility into liquidity and upcoming needs.
  • Oversee facility payments and other recurring obligations, ensuring they are paid accurately and on schedule.
  • Manage check cashing and deposits, keeping cash handling controlled and well-documented.
• Running Accounts Payable & Expense Management
  • Administer Bill.com for accounts payable — managing vendor records, approvals, and timely payment runs.
  • Manage Expensify for employee expense reporting, reimbursements, and policy compliance.
  • Oversee GX invoicing and ensure billing is accurate, complete, and reconciled.
  • Maintain CBC access and controls across banking and payment platforms.
• Driving Budgeting, Planning & Analysis
  • Lead budget meetings with regional and functional leaders, building budgets and tracking performance against them throughout the year.
  • Own the labor planner, modeling staffing costs, and partnering with operations to align labor spend with planned.
  • Build and maintain reporting in Power BI (PBI), delivering dashboards and updates that turn data into decisions.
• Keeping Us Compliant & Audit-Ready
  • Manage business licenses across all jurisdictions, keeping registrations current and in good standing.
  • Coordinate tax filings and partner with external preparers and advisors as needed.
  • Handle Certificate of Insurance (COI) requests and related documentation.
  • Provide audit support, preparing schedules, reconciliations, and documentation, and serving as a key point of contact for auditors.
  • Own Camp support case management, tracking, and resolving cases accurately and on time.
• Administering Our Financial Systems
  • Serve as Sage administrator, managing system configuration, users, and data integrity across our accounting platform.
  • Identify and implement process and system improvements that increase accuracy, efficiency, and control as the organization grows.

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field.
• 7+ years of progressive accounting and finance experience, including ownership of the month-end close and financial reporting.
• Strong technical accounting knowledge and a solid grasp of GAAP.
• Hands-on experience with accounting/ERP systems and AP/expense tools such as Bill.com and Expensify.
• Advanced Excel/Google Sheets experience.
• Experience with cash-flow forecasting, budgeting, and partnering with non-finance leaders on their numbers.
• Familiarity with multi-entity or multi-jurisdiction compliance: business licenses, tax filings, insurance/COIs, and audit support.
• Exceptional attention to detail, strong organizational skills, and the ability to manage many concurrent deadlines.
• Clear, confident communication and a collaborative, service-oriented mindset.
• Comfort working independently in a remote environment and a genuine connection to Galileo’s mission.

Benefits

• No-cost medical insurance for employees (additional plans and options to add dependents available at cost).
• Vision and Dental Insurance.
• 401k benefits after 1 year of employment.
• Flexible Paid Time Off - time off is not limited, and we strongly recommend that employees take time off to rest and recharge.
• Unlimited free camp for your child(ren), OR two free weeks to be gifted (including AM/PM Extended Care).
• Friends and Family Discount for Galileo Camps.
• Priority scholarship nominations for Galileo Camps.
• Generous parental leave and extensive support with leave planning.
• Employee Assistance Program, options for life insurance, and more!