Executive Assistant

Executive Assistant – Responsibilities Serve as the primary administrative “quarterback” for assigned Managing Directors, ensuring proactive, high-quality execution of executive support, complex scheduling, account team coordination, Salesforce hygiene, and practice calendar management. Execute the following responsibilities: Executive Support Calendar management – sequence internal/external commitments, resolve conflicts, protect focus time Travel arrangements Timesheet and expense report review for policy compliance and accuracy Meeting Operations Pre‑read and presentation compilation and on‑schedule delivery for internal/external meetings Onsite meeting coordination Business Development & Proposal Support Internal/external business development meeting scheduling and coordination (invites, agendas, materials, logistics) Salesforce entry updates and maintenance Proposal administrative forms coordination with AA and Contracts Office Signature approval and coordination with Contracts Office White‑glove review of executive‑ready pitches and proposals for printing Proposal debrief meeting scheduling and notes posting to Salesforce Sales reporting for MD‑led contract vehicles Event Management Conference and team‑building planning and execution Vendor management (contracts, SLAs, reconciliation, and closeout) Collaboration and Communication Alignment on standards, administrative SOPs, and SLA adherence Contribution to continuous improvement initiatives Clear tasking, work product review, and feedback to AA Coverage planning with AA for absences/peaks Early risk, delay, or conflict escalation with mitigation options Travel Required Limited travel may be required to A&M office sites or events as approved by Senior Executive Assistant Key Skills Exceptional time management, prioritization, and organization skills Excellent verbal and written communication skills High integrity, professionalism, and discretion with sensitive information Strong attention to detail and ability to multitask in a fast‑paced environment Strong writing and note‑taking for professional and concise minutes and summaries Results‑oriented mindset, focused on delivering high‑quality outcomes and exceeding internal customer expectations Ability to manage multiple priorities under tight deadlines Expertise in event planning and coordination Familiarity with onboarding and off‑boarding processes Advanced Outlook calendar orchestration; complex schedule triage Microsoft Office proficiency: Excel (reconciliations/reporting), PowerPoint (executive‑ready materials), Word, Teams (collaboration) Expense / finance systems (Concur, SAP); CRM literacy (Salesforce read‑only/report pulling) Event logistics expertise (budgeting, contracts, vendor SLAs, hybrid/virtual execution) Security and compliance awareness: PII handling, access controls, secure sharing Qualifications Bachelor’s degree in business administration, management, or related field 5–7+ years of relevant experience, 2–3+ years supporting multiple senior executives Experience coordinating cross‑functional account teams and maintaining CRM data, preferred Consulting or public sector experience preferred Compensation & Benefits Salary range: $90,000 – $100,000 annually, dependent on education, experience, skills, and geography. A&M offers a discretionary bonus program based on individual and firm performance. Benefits include healthcare plans, flexible spending and savings accounts, life, AD&D, and disability coverages; 401(k) retirement savings plan with annual discretionary contribution; paid time off (vacation, personal days, sick time, federal holidays, floating holiday, parental leave). The amount of vacation and personal days available varies based on tenure and role type. Eligible employees working 30 or more hours per week are entitled to participate in these fringe benefits. Additional Information The above description is intended to outline the general responsibilities and qualifications for the position. Specific duties and requirements may vary based on firm and practice focus areas, and client and internal customer needs. #J-18808-Ljbffr Alvarez & Marsal Deutschland GmbH