School Secretary

School Secretary

POSITION OVERVIEW: Under direction of the Building Principal, the Secretary will provide clerical, secretarial, accounting and administrative assistance to school administrators at the school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees.

SALARY RANGE: The salary range for this role can be found in the provided link: Salary Scales

ESSENTIAL DUTIES AND RESPONSIBILITIES: The following information is intended to describe the overall nature and scope of the work being performed in relation to the position. This is not a comprehensive listing of all the responsibilities or tasks; other work may be assigned when deemed appropriate:

• Performs typing assignments, e.g. correspondence, labels, bulletins, rosters, reports, etc.
• Composes correspondence, reports and other written documents.
• Works closely with the Principal and Administrators on various projects and schedules.
• Schedules appointments and maintains up-to-date calendars for administrator(s).
• Opens, sorts, prioritizes mail and other forms of communication and redirects to those who should act and/or should be kept informed of its contents.
• Responds to requests (telephone, personal, mail) for information/assistance, exercising independent judgment and discretion.
• Performs receptionist duties for designated administrator(s) and responds to requests for information/assistance.
• Assists in budget preparation, tracking budgets, invoice payments, and other financial matters.
• Prepares budget information as required.
• Maintains and assumes responsibility of records and files.
• Assumes responsibility for inventory, ordering, and distribution of office supplies/equipment.
• Operates/Maintains/Trains staff on appropriate office equipment.
• Receives, counts, and secures money, and records transactions, as assigned by the administrator(s).
• Assists the administrator in developing, compiling and preparing information and reports.
• Develops priorities, methods and procedures for effective performance of duties and office preparation.
• Assists administrator(s) in designated, routine administrative tasks.
• Prepares budget information, and handles the finances for the school.
• Exercises good judgment and confidentiality in conformance with district policy.
• Performs related administrative secretarial duties, as assigned by administrator(s).
• Communicates curriculum and student-related information effectively in oral and written form.
• Participates in all meetings (IEP, conferences, etc.).
• Performs other duties and responsibilities as assigned by the Principal/Supervisor.

MINIMUM QUALIFICATIONS: Below are the qualifications for this position:

• High School Diploma or GED Certificate (two years of applicable college or business school is preferred).
• Thorough knowledge of secretarial techniques and office procedures.
• Excellent interpersonal skills and ability to work with others.
• Typing skills with accuracy.
• Proficient Computer skills (e.g. Word Processing, Spreadsheet, Data Management, Power Point/or equivalent, Computerized Accounting Package).
• Proficiency in both written and oral English usage and proofreading.
• Knowledge and experience with tracking budgets, paying invoices, purchase orders, etc.
• Knowledge of mathematics and bookkeeping methods.
• Ability to coordinate workload to meet established schedules/deadlines.
• Demonstrates ability to make decisions, to work under pressure and to exercise good judgment, discretion, and confidentiality in performance of duties.
• Demonstrates pleasant, cooperative attitude.
• Demonstrates good attendance record (school or employment).
• Effective communication skills.

PHYSICAL REQUIREMENTS: The following provides a brief description of physical requirements for this position:

• While performing the duties of this job, the employee is regularly talking, expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
• The employee must possess normal cognitive abilities including the ability to learn, recall and apply certain practices and policies.
• Frequently sitting and/or remaining in a stationary position for long periods of time.
• Exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

PHYSICAL AND ENVIRONMENTAL CONDITIONS: The work of this class is generally performed in a school environment. Work may require the ability to move around the school and office spaces.

PRE-EMPLOYMENT REQUIREMENTS: All persons employed by the Appoquinimink School District are required to submit a criminal background check and a tuberculosis test. Anyone offered employment is required to provide the following: proper identification (Social Security Card and Driver's License), documentation of eligibility for employment in the U.S.A., completion of I-9 form, and completion of paperwork for the Delaware Child Protection Registry.

ADA ACCOMMODATIONS DISCLOSURE: Under the Americans with Disabilities Act (ADA), the Appoquinimink School District is required to provide reasonable accommodations to qualified employees with disabilities, unless doing so would pose an undue hardship. Qualified employees must have the requisite skills, experience, education, and licenses for the job, and must also be able to perform the essential functions of the job, with or without reasonable accommodations.

NON-DISCRIMINATION DISCLOSURE: The Appoquinimink School District is an equal opportunity employer that is committed to diversity, equity, and inclusion in its educational programs, services, and activities for all students and employees. The Appoquinimink School District does not discriminate or retaliate in the hiring, training, assignment, promotion/transfer of employees on the basis of race, creed, color, religion, national origin, age, sex, sexual orientation, domicile, marital status, handicap, or any other characteristic as outlined by federal, state, or local laws.

EVALUATION: Job performance will be evaluated by the Building Principal in accordance with established provisions.

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