Project Coordinator

Job Description

Job Description

Who We Are

 

OWL Services is the premier sales, installation, program management and service provider to retail, commercial, fleet, aviation and marine, and emergency power generation companies across the U.S. 

 

With 33 offices and distribution centers and more than 1,400 field service professionals, OWL delivers on a service platform that includes construction, compliance and testing, maintenance and repair, modernization and re-imaging, and EV charging solutions to keep businesses and people moving 24 hours a day, 7 days a week, 365 days a year.

 

OWL Services’ companies have received numerous awards over the years for exemplary customer service. Most recently it was the recipient of EVgo’s Deployment Excellence Award in its first-ever class of awardees in the National EV Charging Recognition Program.

 

Come join us! For more information visit OWLServices.com and follow us on LinkedIn.

 

The Role:

 

The Project Coordinator provides administrative and operational support to ensure projects run smoothly and efficiently. This role assists with coordinating schedules, tracking project progress, maintaining documentation, and communicating updates to internal teams and customers.

 

Responsibilities: 

 

• Coordinate project activities, resources, equipment, and information to support successful project execution.
• Liaise with clients to identify and define project requirements, scope, and objectives.
• Ensure customer needs and expectations are met throughout the project lifecycle as the project evolves.
• Assist in preparing project proposals, timeframes, schedules, and budgets.
• Manage, control, and coordinate project schedules and implementation processes to ensure timely completion.
• Monitor and track project progress, proactively addressing issues as they arise.
• Communicate project updates and progress reports to stakeholders in a timely and accurate manner.
• Prepare and update project status reports, process invoices, maintain tracking reports, and organize files for due diligence and financial records.
• Create and maintain comprehensive project documentation, plans, and reports to support project transparency and continuity.
• Perform other related duties as assigned.

 

Requirements and Skills:

• Ability to prioritize tasks and manage multiple projects with competing deadlines.
• Strong verbal and written communication skills.
• Intermediate proficiency with MS Windows, Word, Excel, and Outlook, with the ability to learn and navigate proprietary call management systems.
• Exceptional attention to detail and strong organizational skills.

Compensation and Benefits

• 10 Paid Holidays
• Flexible Time Off
• 401(k) Company Match
• Health, Dental, and Vision Insurance
• HSA and FSA
• Disability & Occupational Accident Insurance
• Company-Paid Life Insurance Policy
• Employee Assistance Program (EAP)
• World-class paid training program for you to learn the skills for long term career success.