PROJECT MANAGEMENT and BUSINESS ANALYSIS SERVICES

Advance American Tech, Inc.

SEE ATTACHED SOW FOR DETAILED INFORMATION:

The ODVA is an Oregon state agency, entrusted to provide advocacy and assistance to Oregon veterans, their dependents, and survivors in obtaining the highest quality programs, services, and benefits entitled to them through federal, state, and local programs. The Oregon Veteran Home Loans, Statewide Veterans Services, Aging Veterans Services, and Support Services teams work together to deliver on this promise made to Oregon veterans in 1945. Project Purpose and Description ODVA has two existing legacy systems that need to be upgraded or replaced. Projects on those systems are currently in various stages of initial development which need to be professionally managed to ensure that project objectives are met with satisfactory outcomes. ODVA also requires additional expertise through business analysis of associated systems and processes, including a systems integrator to help design and implement multiple applications to work well together. The purpose of this opportunity notice is to secure services for both projects with a desired close date of June 28, 2019. ODVA reserves the right to extend the close date if needed.
Number Name Deliverables Description Start Date End Date 1.01 Task 1
Project Kick-Off Meeting

Project-Kick Off meeting
03/03/2019 03/16/2019 1.02 Task 1
Project Charter

Project Charter
03/03/2019 03/22/2019 2.01 Task 2
Project Coordination Meetings -Agenda & Minutes

Bi-Weekly Joint Project Team Meetings
03/11/2019 03/22/2019 2.02 Task 2
Project Coordination Meetings-Agenda & Minutes

Bi-Weekly Joint Project Team Meetings
03/22/2019 04/02/2019 2.03 Task 2
Project Coordination Meetings-Agenda & Minutes

Bi-Weekly Joint Project Team Meetings
04/02/2019 04/13/2019 2.04 Task 2
Project Coordination Meetings-Agenda & Minutes

Bi-Weekly Joint Project Team Meetings
04/13/2019 04/24/2019 2.05 Task 2
Project Coordination Meetings-Agenda & Minutes

Bi-Weekly Joint Project Team Meetings
04/24/2019 05/05/2019 2.06 Task 2
Project Coordination Meetings-Agenda & Minutes

Bi-Weekly Joint Project Team Meetings
05/05/2019 05/16/2019 2.07 Task 2
Project Coordination Meetings-Agenda & Minutes

Bi-Weekly Joint Project Team Meetings
05/16/2019 05/27/2019 2.08 Task 2
Project Coordination Meetings-Agenda & Minutes

Bi-Weekly Joint Project Team Meetings
05/27/2019 06/07/2019 2.09 Task 2
Project Coordination Meetings-Agenda & Minutes

Bi-Weekly Joint Project Team Meetings
06/07/2019 06/18/2019 2.1 Task 2
Project Coordination Meetings-Agenda & Minutes

Bi-Weekly Joint Project Team Meetings
06/18/2019 06/29/2019 2.11 Task 2
Project Coordination Meetings-Agenda & Minutes

Bi-Weekly Joint Project Team Meetings
06/29/2019 07/10/2019 2.12 Task 2
Project Coordination Meetings-Agenda & Minutes

Bi-Weekly Joint Project Team Meetings
07/10/2019 07/21/2019 2.13 Task 2
Project Coordination Meetings-Agenda & Minutes

Bi-Weekly Joint Project Team Meetings
07/21/2019 08/01/2019 2.14 Task 2
Project Coordination Meetings-Agenda & Minutes

Bi-Weekly Joint Project Team Meetings
08/01/2019 08/12/2019 2.15 Task 2
Project Coordination Meetings-Agenda & Minutes

Bi-Weekly Joint Project Team Meetings
08/12/2019 08/23/2019 2.16 Task 2
Project Coordination Meetings-Agenda & Minutes

Bi-Weekly Joint Project Team Meetings
08/23/2019 09/03/2019 2.17 Task 2
Project Coordination Meetings-Agenda & Minutes

Bi-Weekly Joint Project Team Meetings
09/03/2019 09/14/2019 2.18 Task 2
Project Coordination Meetings-Agenda & Minutes

Bi-Weekly Joint Project Team Meetings
09/14/2019 09/25/2019 2.19 Task 2
Project Coordination Meetings-Agenda & Minutes

Bi-Weekly Joint Project Team Meetings
09/25/2019 10/06/2019 2.2 Task 2
Project Coordination Meetings-Agenda & Minutes

Bi-Weekly Joint Project Team Meetings
10/06/2019 10/17/2019 2.21 Task 2
Project Coordination Meetings-Agenda & Minutes

Bi-Weekly Joint Project Team Meetings
10/17/2019 10/28/2019 2.22 Task 2
Project Coordination Meetings-Agenda & Minutes

Bi-Weekly Joint Project Team Meetings
10/28/2019 11/08/2019 2.23 Task 2
Project Coordination Meetings-Agenda & Minutes

Bi-Weekly Joint Project Team Meetings
11/08/2019 11/19/2019 2.24 Task 2
Project Coordination Meetings-Agenda & Minutes

Bi-Weekly Joint Project Team Meetings
11/19/2019 11/30/2019 2.25 Task 2
Project Coordination Meetings-Agenda & Minutes

Bi-Weekly Joint Project Team Meetings
11/30/2019 12/11/2019 2.26 Task 2
Project Coordination Meetings-Agenda & Minutes

Bi-Weekly Joint Project Team Meetings
12/11/2019 12/22/2019 3.01 Task 3
Data Collection and Reporting

Bi-Weekly Status reports
03/11/2019 03/22/2019 3.02 Task 3
Data Collection and Reporting

Bi-Weekly Status reports
03/22/2019 04/02/2019 3.03 Task 3
Data Collection and Reporting

Bi-Weekly Status reports
04/02/2019 04/13/2019 3.04 Task 3
Data Collection and Reporting

Bi-Weekly Status reports
04/13/2019 04/24/2019 3.05 Task 3
Data Collection and Reporting

Bi-Weekly Status reports
04/24/2019 05/05/2019 3.06 Task 3
Data Collection and Reporting

Bi-Weekly Status reports
05/05/2019 05/16/2019 3.07 Task 3
Data Collection and Reporting

Bi-Weekly Status reports
05/16/2019 05/27/2019 3.08 Task 3
Data Collection and Reporting

Bi-Weekly Status reports
05/27/2019 06/07/2019 3.09 Task 3
Data Collection and Reporting

Bi-Weekly Status reports
06/07/2019 06/18/2019 3.1 Task 3
Data Collection and Reporting

Bi-Weekly Status reports
06/18/2019 06/29/2019 3.11 Task 3
Data Collection and Reporting

Bi-Weekly Status reports
06/29/2019 07/10/2019 3.12 Task 3
Data Collection and Reporting

Bi-Weekly Status reports
07/10/2019 07/21/2019 3.13 Task 3
Data Collection and Reporting

Bi-Weekly Status reports
07/21/2019 08/01/2019 3.14 Task 3
Data Collection and Reporting

Bi-Weekly Status reports
08/01/2019 08/12/2019 3.15 Task 3
Data Collection and Reporting

Bi-Weekly Status reports
08/12/2019 08/23/2019 3.16 Task 3
Data Collection and Reporting

Bi-Weekly Status reports
08/23/2019 09/03/2019 3.17 Task 3
Data Collection and Reporting

Bi-Weekly Status reports
09/03/2019 09/14/2019 3.18 Task 3
Data Collection and Reporting

Bi-Weekly Status reports
09/14/2019 09/25/2019 3.19 Task 3
Data Collection and Reporting

Bi-Weekly Status reports
09/25/2019 10/06/2019 3.2 Task 3
Data Collection and Reporting

Bi-Weekly Status reports
10/06/2019 10/17/2019 3.21 Task 3
Data Collection and Reporting

Bi-Weekly Status reports
10/17/2019 10/28/2019 3.22 Task 3
Data Collection and Reporting

Bi-Weekly Status reports
10/28/2019 11/08/2019 3.23 Task 3
Data Collection and Reporting

Bi-Weekly Status reports
11/08/2019 11/19/2019 3.24 Task 3
Data Collection and Reporting

Bi-Weekly Status reports
11/19/2019 11/30/2019 3.25 Task 3
Data Collection and Reporting

Bi-Weekly Status reports
11/30/2019 12/11/2019 3.26 Task 3
Data Collection and Reporting

Bi-Weekly Status reports
12/11/2019 12/22/2019 4.01 Task 4
Create, Update, and Maintain Project Management Documents

Revised Integrated Initial Project Plan
03/11/2019 03/22/2019 4.02 Task 4
Create, Update, and Maintain Project Management Documents

Revised Integrated Initial Project Plan
03/22/2019 04/02/2019 4.03 Task 4
Create, Update, and Maintain Project Management Documents

Revised Integrated Initial Project Plan
04/02/2019 04/13/2019 4.04 Task 4
Create, Update, and Maintain Project Management Documents

Revised Integrated Initial Project Plan
04/13/2019 04/24/2019 4.05 Task 4
Create, Update, and Maintain Project Management Documents

Revised Integrated Initial Project Plan
04/24/2019 05/05/2019 4.06 Task 4
Create, Update, and Maintain Project Management Documents

Revised Integrated Initial Project Plan
05/05/2019 05/16/2019 4.07 Task 4
Create, Update, and Maintain Project Management Documents

Revised Integrated Initial Project Plan
05/16/2019 05/27/2019 4.08 Task 4
Create, Update, and Maintain Project Management Documents

Revised Integrated Initial Project Plan
05/27/2019 06/07/2019 4.09 Task 4
Create, Update, and Maintain Project Management Documents

Revised Integrated Initial Project Plan
06/07/2019 06/18/2019 4.1 Task 4
Create, Update, and Maintain Project Management Documents

Revised Integrated Initial Project Plan
06/18/2019 06/29/2019 4.11 Task 4
Create, Update, and Maintain Project Management Documents

Revised Integrated Initial Project Plan
06/29/2019 07/10/2019 4.12 Task 4
Create, Update, and Maintain Project Management Documents

Revised Integrated Initial Project Plan
07/10/2019 07/21/2019 4.13 Task 4
Create, Update, and Maintain Project Management Documents

Revised Integrated Initial Project Plan
07/21/2019 08/01/2019 4.14 Task 4
Create, Update, and Maintain Project Management Documents

Revised Integrated Initial Project Plan
08/01/2019 08/12/2019 4.15 Task 4
Create, Update, and Maintain Project Management Documents

Revised Integrated Initial Project Plan
08/12/2019 08/23/2019 4.16 Task 4
Create, Update, and Maintain Project Management Documents

Revised Integrated Initial Project Plan
08/23/2019 09/03/2019 4.17 Task 4
Create, Update, and Maintain Project Management Documents

Revised Integrated Initial Project Plan
09/03/2019 09/14/2019 4.18 Task 4
Create, Update, and Maintain Project Management Documents

Revised Integrated Initial Project Plan
09/14/2019 09/25/2019 4.19 Task 4
Create, Update, and Maintain Project Management Documents

Revised Integrated Initial Project Plan
09/25/2019 10/06/2019 4.2 Task 4
Create, Update, and Maintain Project Management Documents

Revised Integrated Initial Project Plan
10/06/2019 10/17/2019 4.21 Task 4
Create, Update, and Maintain Project Management Documents

Revised Integrated Initial Project Plan
10/17/2019 10/28/2019 4.22 Task 4
Create, Update, and Maintain Project Management Documents

Revised Integrated Initial Project Plan
10/28/2019 11/08/2019 4.23 Task 4
Create, Update, and Maintain Project Management Documents

Revised Integrated Initial Project Plan
11/08/2019 11/19/2019 4.24 Task 4
Create, Update, and Maintain Project Management Documents

Revised Integrated Initial Project Plan
11/19/2019 11/30/2019 4.25 Task 4
Create, Update, and Maintain Project Management Documents

Revised Integrated Initial Project Plan
11/30/2019 12/11/2019 4.26 Task 4
Create, Update, and Maintain Project Management Documents

Revised Integrated Initial Project Plan
12/11/2019 12/22/2019 4.27 Task 4
Create, Update, and Maintain Project Management Documents

Bi-weekly Project Schedule
03/11/2019 03/22/2019 4.28 Task 4
Create, Update, and Maintain Project Management Documents

Bi-weekly Project Schedule
03/22/2019 04/02/2019 4.29 Task 4
Create, Update, and Maintain Project Management Documents

Bi-weekly Project Schedule
04/02/2019 04/13/2019 4.3 Task 4
Create, Update, and Maintain Project Management Documents

Bi-weekly Project Schedule
04/13/2019 04/24/2019 4.31 Task 4
Create, Update, and Maintain Project Management Documents

Bi-weekly Project Schedule
04/24/2019 05/05/2019 4.32 Task 4
Create, Update, and Maintain Project Management Documents

Bi-weekly Project Schedule
05/05/2019 05/16/2019 4.33 Task 4
Create, Update, and Maintain Project Management Documents

Bi-weekly Project Schedule
05/16/2019 05/27/2019 4.34 Task 4
Create, Update, and Maintain Project Management Documents

Bi-weekly Project Schedule
05/27/2019 06/07/2019 4.35 Task 4
Create, Update, and Maintain Project Management Documents

Bi-weekly Project Schedule
06/07/2019 06/18/2019 4.36 Task 4
Create, Update, and Maintain Project Management Documents

Bi-weekly Project Schedule
06/18/2019 06/29/2019 4.37 Task 4
Create, Update, and Maintain Project Management Documents

Bi-weekly Project Schedule
06/29/2019 07/10/2019 4.38 Task 4
Create, Update, and Maintain Project Management Documents

Bi-weekly Project Schedule
07/10/2019 07/21/2019 4.39 Task 4
Create, Update, and Maintain Project Management Documents

Bi-weekly Project Schedule
07/21/2019 08/01/2019 4.4 Task 4
Create, Update, and Maintain Project Management Documents

Bi-weekly Project Schedule
08/01/2019 08/12/2019 4.41 Task 4
Create, Update, and Maintain Project Management Documents

Bi-weekly Project Schedule
08/12/2019 08/23/2019 4.42 Task 4
Create, Update, and Maintain Project Management Documents

Bi-weekly Project Schedule
08/23/2019 09/03/2019 4.43 Task 4
Create, Update, and Maintain Project Management Documents

Bi-weekly Project Schedule
09/03/2019 09/14/2019 4.44 Task 4
Create, Update, and Maintain Project Management Documents

Bi-weekly Project Schedule
09/14/2019 09/25/2019 4.45 Task 4
Create, Update, and Maintain Project Management Documents

Bi-weekly Project Schedule
09/25/2019 10/06/2019 Comment Files Company Origin Viewable Created By Created On Revised Schedule of Events ODVA Requistion All Paolucci, Melanie 07/31/2018 5:51 PM EDT Updated Event Schedule ODVA Requistion All Paolucci, Melanie 07/23/2018 12:06 PM EDT In the UPDATED SOW the opportunity closing date has changed to 7/13/18... but Covendis' system is still showing 7/6/18. Can you confirm which one is the actual closing date of the requisition? Thanks. Radha Supplier Requistion All Lugli, Victoria 07/01/2018 12:14 AM EDT Attached is the deliverable load template. We realize the last deliverables are missing from the requisition and are working to get those added now. ODVA Requistion All Vivas, Rebecca 06/29/2018 1:13 PM EDT We request the buyer admin or Procurement Admin to provide the BOQ as an excel sheet in line with SoW. So that it will be easy to submit the commercials for the vendors. Cogent IBS Inc. Supplier Requistion All HARI, Mura 06/29/2018 10:54 AM EDT Deliverables have been updated and an updated statement of work has been attached. ODVA Requistion All Vivas, Rebecca 06/28/2018 7:21 PM EDT Hello, We realize Q&A is over, but we're having a logistical issue related to the RFP and Covendis. In Covendis, there is room to enter cost estimates for tasks up to 10.20. In the RFP, the tasks requested by ODVA end at 16.04. Is there a way to add those missing tasks by line item to Covendis? If not, in what format would you like the cost estimate? Thank you. Resource Data Supplier Requistion All Sales and Marketing, Resource Data 06/26/2018 7:33 PM EDT 1. Ideally, ODVA projects will be complete by June 28, 2019. ODVA recognizes that, in order to collect and report on benefits realization shortly after project completion, some deliverables may need to extend past the project close date. 2. The scope of work is all-inclusive for the project management and business analysis: defining, planning, execute, and close. This includes vendor selection, implementation, and reporting post-project benefits realization. DAS will administer solution RFP and procurement in close collaboration with the ODVA project team. 3. No. The project team will determine go-live date, tempered by a desired project close date of June 28, 2019. 4. See Answer #2. 5. The deliverables schedule is firm although it can be modified in advanced and writing according to project schedule and an agreed upon change order process. 6. Key Person(s) are Project Manager(s) and must meet the Minimum Qualifications outlined in the opportunity notice. All other staff delivering services under the Work Order Contract must demonstrate the Skills and Attributes outlined in the opportunity notice as well. 7. Conservatorship Project: Define Phase; business case is under OSCIO review for Stage Gate 1 oversight. Home Loans Project: Business case development; pre-Define Phase. ODVA Requistion All Haytas, John 06/21/2018 5:32 PM EDT 1. The statement of work states the desired close date is June 28, 2019 (page 1), but the end date for the deliverables is July 28, 2019. Can you clarify? 2. Can you clarify whether the scope of work is through the execution of the RFPs and vendor selection only? Or is it through the implementation of the new systems as well? 3. If this scope includes managing the implementation of the new systems, is this a fixed deadline for the go live of the new system? 4. If the scope doesn't include managing the implementation of the new systems, will vendors selected for this work be prohibited from bidding on future work related to these projects? 5. Is the deliverables schedule flexible? 6. Since we are able to propose multiple key people, is it okay if only the primary PM has a PMP? 7. Can you expand upon what phase each project is in currently? Resource Data Supplier Requistion All Sales and Marketing, Resource Data 06/19/2018 3:43 PM EDT Background Verification
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