Administrative Assistant III - Mail Room - Stiles Unit

Administrative Assistant III – Mail Room – Stiles Unit

Organization: CORR INSTITUTIONS DIV - SUPPORT OP/CLASS & RECORD

Primary Location: United States-Texas-BEAUMONT

Job: Office and Administrative Support

Employee Status: Regular

Schedule: Full-time

Travel: No

Salary/Salary Range: $3,380.63 (RET 2.5% Less)

Pay Basis: Monthly

Hazardous duty/Longevity Pay: Hazardous Pay

Training Academy: No

Work Site Visits: No

Study Material: Yes

Overtime Status: Non-exempt

Job Posting: Jun 3, 2026, 5:00:00 AM

Closing Date: Jun 13, 2026, 4:59:00 AM

I. Job Summary

Performs complex administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under general supervision with moderate latitude for the use of initiative and independent judgment.

II. Essential Functions

A. Prepares, edits, and distributes correspondence, reports, forms, and other documents; and verifies accurate sorting and logging of inmate special, legal, and media mail.

B. Issues postage and writing materials to indigent inmates; reviews and processes denials and handling of contraband; and responds to inmate inquiries regarding rules, regulations, policies, and procedures.

C. Coordinates work with other departments, units, and staff; performs data entry, retrieval, and data searches; assists in preparing reports; and maintains files and records for unit mail room operations.

D. Provides technical assistance to staff; and reviews and assigns work to clerical staff. * Performs a variety of marginal duties not listed, to be determined and assigned as needed.

III. Minimum Qualifications

A. Education, Experience, and Training

1. Graduation from an accredited senior high school or equivalent or GED.

2. Two years full-time, wage-earning customer service, clerical, administrative support, technical program support, mail room, or correctional unit operations experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience.

B. Knowledge and Skills

1. Knowledge of office practices and procedures.

2. Knowledge of mail room operations and agency rules, regulations, policies, and procedures regarding inmate mail preferred.

3. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.

4. Skill to communicate ideas and instructions clearly and concisely.

5. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.

6. Skill to interpret and apply rules, regulations, policies, and procedures.

7. Skill in the use of computers and related equipment in a stand-alone or local area network environment.

8. Skill to prepare and maintain accurate records, files, and reports.

IV. Additional Requirements with or without Reasonable Accommodation

A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry 15-44 lbs., perceive depth, operate a motor vehicle, and operate motor equipment.

B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane.

C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, cart, dolly, and automobile.

Additional Information

Please note that applications submitted via handwritten forms, email, mail, or fax will not be accepted. Your job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment, supervisor's name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week. If any of this information is not provided, your application may be rejected as incomplete If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who contacts you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request. Only candidates selected for an interview will be contacted. *Outside applicants will be required to submit to pre-employment drug testing as a condition of employment.

Questions regarding this posting may be directed to: Zilleah Ross Human Resources Headquarters 2 Financial Plaza, STE 600 Huntsville, TX 77340 PH View phone number on click.appcast.io EMAIL View email address on click.appcast.io

EEO StatementThe State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services.