Accounting Administrative Assistant

Accounting Administrative Assistant

Amaro Law Firm is a nationally recognized plaintiff's trial law firm founded in 2005 and headquartered in the Houston Heights. From our 20,000-square-foot office, our team of attorneys and legal professionals pursue justice for individuals and families affected by wrongful death, catastrophic personal injury, and commercial vehicle accidents. We are committed to excellence, integrity, and delivering results that make a meaningful difference in the lives of our clients.

We foster a results-driven mindset where every team member is empowered to take ownership, solve problems, and contribute to the firm's success. Operating on the Entrepreneurial Operating System (EOS), we set clear goals, track progress through KPIs and OKRs, and follow structured SOPs to ensure consistency, accountability, and continuous improvement across every department.

The Accounting Administrative Assistant supports the firm's accounting operations by handling deposits, check processing, settlement data entry, and vendor documentation. This role is responsible for maintaining accurate financial records in Filevine and the accounting drive, preparing materials for check days, and running bank errands as needed. The ideal candidate is detail-oriented, organized, and reliable with a strong sense of follow-through.

Key Responsibilities

• Scan, save, and enter deposits in Filevine
• Help prep for check days by printing invoices, emails, and settlement memos ahead of time
• Handle check requests: scan, save, and enter checks in Filevine for settlement memos and check requests, and save copies in the accounting drive
• Process mail outs: prep the mail out form, scan, record in Filevine, and save to the file
• Confirm receipt of W-9s, save them in the accounting drive, and reach out to vendors when one is needed
• Run errands to the bank, pick up checks, and handle other check pickups
• Follow up on stale operating account checks
• Submit supply order requests
• Audit settlement data entry in Filevine
• Take on miscellaneous tasks as needed

Key Characteristics

• Strong attention to detail and accuracy, especially with checks, amounts, and file names
• Excellent organization and the ability to keep several deadlines straight
• Reliable follow-through and a positive, can-do attitude
• Clear, professional communication with team members and outside vendors
• Comfort with scanners, shared drives, and learning new software
• Reliable transportation for bank errands

Nice to Have

• Experience in accounting, bookkeeping, or administrative support
• Experience with Filevine or other case management software
• Personal injury or law firm experience

Compensation & Benefits

• Competitive salary commensurate with experience
• Comprehensive medical, dental, and vision insurance at no cost to the employee
• 401(k) retirement plan with employer match
• Generous paid time off and firm holidays
• Paid parental leave
• Professional development and continuing education support
• Employer-paid life insurance

Amaro Law Firm is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.