Office Manager

Description


We're looking for an Office Manager who brings energy, organization, and a passion for people to help shape the daytoday experience of our team at Asplundh Engineering Services (AES). This isn't just about managing an office - it's about creating an environment where employees feel supported, connected, and set up for success.

In this role, you'll be at the heart of our operations-partnering with leadership, supporting employees, and driving initiatives that strengthen our culture and keep everything running smoothly. From onboarding new hires to enhancing employee engagement and ensuring seamless office operations, your work will have a direct impact on both our people and our performance.

If you're someone who takes pride in creating structure out of complexity, enjoys building relationships across teams, and wants to play a key role in a growing, fastpaced organization, you'll thrive here.

Are you ready to build a workplace where people love to work - and grow your career while doing it?

How You Will Make an Impact

• Oversee daily administrative operations including travel coordination, office supplies, vendor communication, company vehicles, and front desk support.
• Manage employee onboarding processes, including orientation materials, new hire documentation, and coordination with IT and corporate teams.
• Maintain employee records and track personnel changes including promotions, terminations, and status updates.
• Ensure compliance with I9 requirements, including verification, documentation, and file maintenance.
• Serve as a liaison between the local office, corporate teams, and home office functions to communicate updates, policies, and requirements.
• Coordinate with property management on facility needs and support office operations.
• Support company marketing initiatives locally, including coordination with corporate on social media efforts.
• Implement and support employee engagement programs to promote a positive workplace culture.
• Provide general administrative and clerical support to operations as needed.
• Ensure continuity of operations by supporting and backing up all administrative team responsibilities.

Team Leadership Responsibilities

• Lead and support team development, including participation in performance reviews and professional goal setting.
• Coordinate training efforts and identify development opportunities for team members.
• Partner with leadership and HR to support recruiting, staffing, and workforce planning.
• Participate in the hiring process, including reviewing applications and supporting interviews and offer development.
• Manage team scheduling, including reviewing and approving time off and overhead time.
• Communicate and partner with leadership and HR on employee relations matters.

What You'll Need to Be Successful

• Bachelor's degree in a related field preferred.
• 5+ years of experience in office management or administrative leadership preferred.
• Strong organizational skills with the ability to manage multiple priorities in a fastpaced environment.
• Excellent communication and interpersonal skills.
• Proven ability to maintain confidentiality and handle sensitive information.
• Experience supporting HRrelated processes such as onboarding, employee records, and compliance documentation.
• Ability to take initiative, solve problems, and work independently while supporting a team environment.
• Proficiency with standard office tools and systems.

Physical Demands

• Occasionally required to sit, climb or balance, and stoop, kneel, crouch, or crawl.
• Frequently lift and/or move up to 10 pounds and occasionally up to 25 pounds.
• Specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Other Duties

This job description is not intended to be a comprehensive list of all duties, responsibilities, or activities. Duties may change at any time with or without notice.

About Us

Asplundh Engineering Services (AES) brings over 100 years of expertise to deliver top-notch engineering, design, planning, and testing services for transmission, distribution, substation, and renewable infrastructure markets across the U.S.

An Asplundh Company

As part of the Asplundh family, AES benefits from extensive resources and a century of experience. Together, we provide utilities with comprehensive end-to-end services, from design to construction, testing, and maintenance, ensuring reliability and peace of mind.

Our Commitment

At AES, we believe in tackling challenges together with our customers, leveraging our collective experience and resources to achieve success in every project.

#LI-Onsite


Benefits
We offer a competitive range of benefits to support our employees' health, well-being, and financial security. Medical, dental, and vision benefits are available to all eligible employees on the first day of employment. For more information on the benefits available for this role, please contact the recruiter or hiring manager.

Individuals with a disability who desire a reasonable accommodation can contact the ADA Coordinator by calling View phone number on click.appcast.io. We partner with the Department of Homeland Security/U.S. Customs and Immigration Service to e-Verify all newly hired employees.

An Equal Opportunity Employer.

Please note:

• All job offers are subject to pre-employment drug screening and a background check.
• Unless otherwise noted, we do not sponsor employees for work authorization in the U.S. for this position.

Notice to Agencies: We only accept resumes from recruiters, employment agencies, or staffing services if a Service Agreement has been signed and we have requested recruitment/staffing services for the specific position. Any unsolicited resumes will become the property of the company, and no fees or compensation will be paid to the recruiter, employment agency, or staffing service.