Human Resources Manager

Human Resources ManagerWe are seeking an experienced and highly organized Human Resources Manager with 3–5 years of progressive HR experience, with a strong emphasis on talent acquisition, onboarding, and multi-state employment compliance. This role will lead full-cycle recruitment efforts, manage new hire orientation and onboarding programs, ensure compliance with federal and state employment laws across multiple jurisdictions, and provide day-to-day HR support to managers and employees.The ideal candidate is a proactive problem-solver with excellent communication skills, strong attention to detail, and the ability to build positive relationships while maintaining confidentiality and regulatory compliance.Schedule: Full-Time, 36 Hours per Week (Four-Day Work Week – Monday through Thursday, Fridays Off) In office 3 days per week, must live commuting distance to Cumberland Foreside, ME.Essential ResponsibilitiesTalent AcquisitionLead full-cycle recruitment for exempt and non-exempt positions across multiple locations.Partner with hiring managers to develop recruiting strategies and identify staffing needs.Draft and post job advertisements across multiple recruiting platforms.Source, screen, and interview qualified candidates.Coordinate hiring manager interviews and candidate communications.Conduct reference checks and assist with employment verifications.Prepare and extend employment offers.Monitor recruiting metrics and recommend process improvements.Build and maintain candidate pipelines for future hiring needs.New Hire Orientation & OnboardingCoordinate all pre-employment activities, including background checks and required documentation.Facilitate comprehensive new hire orientation programs.Ensure timely completion of I-9s, E-Verify (where applicable), and onboarding paperwork.Coordinate equipment requests, system access, and onboarding logistics.Serve as the primary HR contact for new employees during onboarding.Track onboarding completion and recommend improvements to enhance the employee experience.Multi-State HR ComplianceMaintain compliance with federal, state, and local employment laws across multiple states.Monitor changes in employment legislation and implement necessary policy updates.Assist with maintaining employee handbooks and HR policies.Ensure required workplace postings and notices are current and compliant.Support wage and hour compliance, leave administration coordination, and required recordkeeping.Assist with audits related to personnel files, I-9 documentation, and employment practices.Partner with leadership on compliance initiatives and HR best practices.Employee Support & HR OperationsRespond to employee questions regarding HR policies and procedures.Maintain accurate employee records and HRIS data.Assist with performance management processes and employee documentation.Support employee relations matters with professionalism and confidentiality.Assist with benefits administration and open enrollment activities as needed.Generate HR reports and maintain documentation for compliance purposes.Participate in HR projects and process improvement initiatives.QualificationsBachelor's degree in Human Resources, Business Administration, or related field preferred.3–5 years of Human Resources experience with significant recruiting responsibility.Experience managing full-cycle recruitment in a multi-state environment.Working knowledge of federal and state employment laws and HR compliance requirements.Experience conducting new hire orientation and onboarding programs.Familiarity with HRIS systems and applicant tracking systems (ATS).Strong organizational and project management skills.Excellent written and verbal communication skills.Ability to maintain confidentiality and exercise sound judgment.Proficiency with Microsoft Office Suite and HR technology platforms.Preferred QualificationsSHRM-CP or PHR certification preferred.Experience in property management, real estate, or multi-site operations is a plus.Experience supporting remote or geographically dispersed workforces.Knowledge of leave administration and wage-and-hour compliance across multiple states.Key CompetenciesTalent Acquisition & RecruitingMulti-State Employment ComplianceNew Hire Orientation & OnboardingHR Policy AdministrationEmployee RelationsOrganizational SkillsAttention to DetailCommunication & Interpersonal SkillsConfidentiality & Professional JudgmentTime ManagementProblem SolvingCollaboration & Customer ServiceThis role is ideal for an HR professional who enjoys recruiting top talent while ensuring a seamless onboarding experience and maintaining strong compliance standards across a growing multi-state organization.