Legal Executive Assistant

Legal Executive Assistant

New York, NY, US Hybrid $USD 90000 - 115000 Direct Hire

Title: Legal Executive Assistant

Location: 4-5 days on site

Salary: $90,000-$115,000

Position Summary: Professional Executive Assistant

An international law firm is actively seeking a polished Professional Assistant to deliver high-level administrative and legal support to attorneys, practice teams, and clients. This role is ideal for a detail-oriented, proactive professional committed to exceptional client service and internal collaboration.

Core Responsibilities & Accountabilities

• Calendar & Travel Management: Manage intricate attorney inboxes, calendars, contacts, mail, and matter files, alongside coordinating conference calls, meetings, videoconferencing, equipment, catering, and extensive global travel arrangements.
• Document Production & Editing: Draft, proofread, edit, and format correspondence and complex legal documents to rigorous standards. Support business development initiatives, including client pitches, RFPs, attorney biographies, engagement letters, and new client/matter intake documentation.
• Billing & Financial Administration: Monitor time entry, review diaries and prebills, support invoice transmittals, prepare expense reports, and coordinate with client accounting on billing updates and collections.
• File & Information Management: Maintain electronic and hard-copy client files in strict compliance with records policiesincluding organization, labeling, digital document management (such as iManage) storage, and file closing.
• Practice & Team Support: Provide phone coverage, client communication, document production, and general administrative assistance, including handling e-filings, docket and case research, pleadings files, and practice support.
• Compliance & Coordination: Assist with CLE tracking, professional licenses, court admissions, memberships, and special projects or committee initiatives.

Qualifications & Requirements

• Education: High school diploma or equivalent required; a college degree is preferred.
• Experience: A minimum of three years of overall legal secretarial (or equivalent) experience required, with prior law firm experience strongly preferred.
• Technical Proficiency: Advanced command of the Microsoft Office Suite and PDF tools. Familiarity with document management systems (e.g., iManage), calendaring software, and foundational accounting aptitude or reporting analysis is highly preferred.
• Key Competencies: Exceptional written and verbal communication skills, meticulous attention to detail, high stress tolerance, and the ability to exercise independent judgment, maintain strict confidentiality, and manage multiple tasks under tight deadlines

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