Property Management Assistant & Office Manager

Job Description

Job Description

Job Summary:

Bobcat Property Management is one of the most respected full-service residential property management companies in the Carson City area. Since 2014, we have worked to do more than simply manage properties, we strive to improve the lives of real estate investors and residents.

At Bobcat Property Management, we believe that when property management is performed with integrity, professionalism, and transparency, both landlords and tenants benefit.

We are seeking an organized, dependable, and proactive Office Manager/Property Management Assistant to help oversee daily office operations and support our property management team. This position is ideal for someone who enjoys a fast-paced environment, takes initiative, and is comfortable managing a wide variety of administrative and property management responsibilities.

You will work closely with the broker and property management team, assisting with tenant, owner, and vendor communications; maintenance coordination; property inspections; move-in and move-out inspections; documentation; and general office operations, including basic accounting, mail processing, inventory management, and other administrative tasks.

The right candidate will receive thorough training, established systems, and ongoing support while being trusted to independently manage assigned responsibilities.

Our team works together to provide exceptional service to the owners and residents we represent. This role is an important part of keeping the office organized, supporting our property managers, and ensuring that daily operations run smoothly.

  Responsibilities: 

·       Assist the property manager with overseeing a portfolio of residential properties throughout Carson City, Carson Valley, and Dayton.

·       Manage office mail, bills, payments, inventory, and other administrative responsibilities.

·       Coordinate resident move-outs and assist with processing security deposit dispositions.

·       Coordinate maintenance and repair requests for occupied properties.

·       Review digital property inspections and follow up on identified concerns.

·       Conduct in-person property, move-in, and move-out inspections.

·       Oversee the make-ready process for vacant properties to ensure they are prepared for new residents.

·       Assist the property manager with eviction-related documentation, notices, scheduling, communication, and administrative follow-up under the broker’s supervision.

·       Maintain the company vehicle by keeping it clean, organized, fueled, and up to date on routine service and maintenance.

·       Maintain compliance with Fair Housing requirements, applicable local and state laws, and company policies and procedures.

·       Perform additional duties and assist with other property management and office-related tasks as needed.

What makes you a great fit: 

• You fit our core values: Happy, respectful, responsive, ownership minded, teachable and tech savvy, professional and drama free. 
• A strong moral and ethical foundation—integrity is non-negotiable
• Minimum of 1 years’ experience in residential property management and minimum of 2 years’ experience in office admin. 
• Tech Savvy and fast learner 
• Personable, likable attitude
• Strong work ethic and the ability to self-motivate
• Confidence balanced with humility
• Excellent communication, problem-solving, and organizational skills
• Ability to work independently while following proven systems and processes

What We Offer

·      401(k) benefits after one year of employment. 

·      Health insurance stipend after one year of employment.

·      Opportunities to expand your knowledge and experience in property management and real estate, with the potential to pursue licensing and advance into a property manager role.

·      The opportunity to work from home one day per week after successfully completing a 90-day review should you have the right technology/resources at home. 

·      Paid time off and paid holidays after successfully completing the 90-day introductory period.

·      A fast-paced work environment where every day brings something new.

·      A position that includes occasional fieldwork and property visits—not just sitting behind a desk.

·      A strong, supportive, and healthy workplace culture.

·      Paid training and clearly established systems and procedures.

·      Ongoing support and direct access to the broker and property management team.

·      A high level of independence and trust once training is completed.

·      Consistent weekday hours and a professional office environment.

·      Use of a company vehicle for approved work-related responsibilities.

·      The opportunity to make a meaningful impact on residents, property owners, and the overall success of the company.