Intellectual Property Legal Assistant

Michael Best & Friedrich LLP is looking for a proactive and highly organized Legal Assistant to join our Milwaukee or Madison office ! The Legal Assistant will provide legal and administrative support to timekeepers in the Intellectual Property (IP) practice group. Prior experience as an IP legal assistant with an emphasis in the patent field and experience supporting IP attorneys is preferred. What You'll Be Doing Manage an active calendar of appointments, meetings, video calls and travel on behalf of attorneys Process new client/matter documentation including initiation of conflict checks, input information into Firm's new business intake system and prepare engagement letters to clients Prepare and format confidential correspondence Transcribe, type, edit, proofread, and finalize legal documents, correspondence, memos, charts, USPTO filings, and reports Organize and maintain electronic files Liaison with foreign associates Respond to and resolve questions or concerns from clients and other attorneys in a timely and professional manner Prepare and submit personal and client-related attorney expense reports and reimbursements into Firm’s expense management software, Emburse Enter time into time management software on behalf of timekeepers Communicate with clients as to billing issues and status of matters Assist in tracking continuing legal education credit for assigned legal staff Docket maintenance and tracking of reports with IP software. Job Requirements High School Diploma or equivalent required; Certificate or Undergraduate Degree strongly preferred IP: 5+ years’ experience in a legal environment, preferably in the Intellectual Property practice areas Ability and willingness to work in the office four to five days per week Professional demeanor and willingness to work proactively as part of a team across various practice groups Exceptional communication skills via phone, email, and in-person Strong organizational and process skills, focused attention to detail, and ability to spot inaccuracies and inconsistencies in documents Current notary public in good standing or willingness to gain certification Valid authorization to work in the U.S. Technology literacy and willingness to learn innovative technologies and software Advanced proficiency in Microsoft Office Experience in the following software a plus: Anaqua or similar electronic IP docketing/reporting software iManage or similar electronic document management system DocuSign or similar e-signature program iTimekeep or similar electronic time management system Emburse or similar expense report and reimbursement software CourtAlert for TTAB tracking NAD filings Ability to learn and embrace new skills and best practices as the position and Firm evolve Ability to work quickly and accurately under pressure with varying deadlines Ability to work independently as well as effectively within a team Ability to multi-task, set priorities, manage time effectively and exhibit excellent follow‑up Team player mentality, with a desire to be a part of a collaborative, high‑performing group Ability to develop relationships and foster teamwork at all levels of the Firm Willingness and ability to work proactively in our team environment, across various groups and/or locations Problem Solving Skills Ability and confidence to identify and analyze issues, make decisions, and initiate actions/solutions Agility to respond to unexpected challenges, including proactively developing innovative Position Location This position can be based in our Madison or Milwaukee office. Benefits and Compensation Learning and Growth Challenging and Dynamic Role Professional Growth Opportunities Performance Management and Coaching Specialized Training Programs Medical Vision Care Health Savings Accounts Flexible Spending Accounts Wellness Program Employee and Family Assistance Program Total Compensation Competitive Base Pay Annual Merit Review/Incentive Pay Planning for the Future 401(k) with Company Contribution Short Term Disability Plan Long Term Disability Plan Life Insurance Critical Illness Insurance Parental/Family Leave Culture and Workplace Respected organization with Collaborative Culture Growing Firm with an Exciting Future Contemporary Work Environment Positive and Respectful Work Climate Performance Recognition Michael Best & Friedrich LLP and Michael Best Strategies LLC (collectively known as "Michael Best") are steadfastly committed to providing equal employment opportunity and maintaining a workplace for employees and applicants for employment that is free from discrimination based upon age, race, religion, color, disability, marital status, sex (including pregnancy), national origin, ancestry, ethnicity, sexual orientation, gender identity or expression, genetic information, veteran or military status, or any other status protected by applicable federal, state, or local law. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, please contact our Recruiting team at View phone number on click.appcast.io or View email address on click.appcast.io to let us know the nature of your request and your contact information. #J-18808-Ljbffr