Controller

Job Description

Job Description

We are looking for a Controller to support a non-profit organization in Lewiston, Maine through a Long-term Contract engagement. This position will oversee core accounting activities while ensuring financial records, grant-related documentation, and scanned files are organized, accurate, and easy to retrieve. The role is well suited for someone who can balance financial oversight with strong document management practices in a mission-driven environment.

Responsibilities:
• Manage day-to-day accounting operations, including maintaining accurate financial records and supporting reliable reporting processes.
• Oversee grant-related accounting activities by tracking expenses, organizing supporting documentation, and helping ensure compliance with funding requirements.
• Coordinate document control procedures to keep financial and administrative records complete, current, and properly filed.
• Scan, index, and compile important documents so that paper and digital files are accessible, organized, and easy to audit.
• Review financial documentation for accuracy and completeness before records are stored or shared with internal stakeholders.
• Support month-end and periodic close activities by reconciling accounts and preparing documentation needed for review.
• Maintain orderly record retention practices for accounting files, grant materials, and other sensitive documents.
• Collaborate with internal teams to improve the consistency and efficiency of document handling and financial record organization.• At least 3 years of experience in accounting, controllership support, or a related financial role.
• Hands-on experience with non-profit accounting and an understanding of grant-related financial tracking.
• Practical knowledge of document control processes, including organizing, maintaining, and retrieving records.
• Experience scanning and compiling documents in both paper-based and digital filing environments.
• Strong attention to detail with the ability to identify missing, inconsistent, or inaccurate information.
• Comfortable managing multiple priorities while meeting deadlines in a structured work setting.
• Clear communication skills and the ability to work effectively with cross-functional teams.