Accounts Payable Specialist

Position Overview

Our client is seeking a detail-oriented Accounts Payable Specialist to join their growing finance team. This role is ideal for an AP professional who thrives in a high-volume invoice processing environment and has strong experience with 2-way and 3-way matching. The successful candidate will play a key role in ensuring the timely and accurate processing of vendor invoices while maintaining compliance with company policies and internal controls.
Key Responsibilities

• Process a high volume of invoices accurately and efficiently in accordance with established procedures.
• Perform 2-way matching (invoice to purchase order) and 3-way matching (invoice, purchase order, and receiving documentation) to validate invoice accuracy prior to payment.
• Review, code, and enter invoices into the accounting system.
• Investigate and resolve invoice discrepancies, pricing variances, and receiving issues by partnering with vendors, purchasing, and operations teams.
• Manage vendor relationships and respond to inquiries regarding invoice status, payments, and account reconciliations.
• Prepare and process weekly check runs, ACH payments, and wire transfers.
• Reconcile vendor statements and accounts, ensuring outstanding items are resolved promptly.
• Assist with month-end close activities, including accruals and AP reporting.
• Maintain accurate vendor records and support vendor onboarding processes.
• Ensure compliance with internal controls, company policies, and audit requirements.
• Support special projects and process improvement initiatives within the accounting department.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred.
• 2+ years of Accounts Payable experience in a high-volume processing environment.
• Demonstrated experience with 2-way and 3-way matching is required.
• Strong understanding of accounts payable principles and invoice processing workflows.
• Experience working within an ERP system (SAP, Oracle, NetSuite, Microsoft Dynamics, JD Edwards, or similar).
• Proficiency in Microsoft Excel, including sorting, filtering, lookups, and basic formulas.
• Excellent organizational skills with the ability to manage multiple priorities and meet deadlines.
• Strong attention to detail and commitment to accuracy.
• Effective communication and problem-solving skills.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.