Administrative Assistant - Audiology Department

Administrative Support

GRADE: G12 (Hourly Range/Step 1 - Step 8: $22.44 - $27.66) The maximum placement for new hires is based upon experience and typically does not exceed the mid-point of the range MINIMUM HOURLY RATE: $22.44 STANDARD HOURS PER WEEK: 40 FTE: 1.0 MONTHS PER YEAR: 9 JOB CODE: 070716 POSITION TYPE: REPLACEMENT PERMANENT/REGULAR LOCATION: THORNTON, CO.

Adams 12 Five Star Schools is deeply committed to a community of excellence, equity, and inclusion in everything we do. We commit to eliminate the predictability of who is included in excellence and who is not. Adams 12 Five Star Schools puts students first and supports our district's mission to elevate student success for every student every day in every classroom. Candidates who can contribute to our goal are encouraged to apply and to identify their strengths in this area.

SUMMARY: Responsible for providing confidential administrative support to an Executive Director, Director, department(s), or administrator(s) in the district's central administrative departments. Provides administrative support, performs secretarial duties, coordinates and prepares documents, creates and maintains spreadsheets and databases using district information technology systems, and arranges meetings and/or travel for staff. Provides information to the public regarding department/district policies/procedures. Monitors and completes tasks relating to the department/office(s) budget.

ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequency and percentage of time may vary based on building, department, or office assignment.

• Provide administrative support to departments or administrators by managing phone calls, emails, and inquiries; scheduling appointments and calendars; maintaining records; and coordinating meetings and travel arrangements.
• Facilitate and support department projects and programs by ordering supplies, preparing materials, and managing event logistics.
• Contribute to developing department procedures, tracking deadlines, and assisting in the development of new systems.
• Prepare, proofread, and manage documents and presentations, including confidential and legal information, using district IT resources.
• Act as the main point of contact for department matters and deliver customer service.
• Oversee department/office budgets.
• Updates, maintains, extracts, and/or inputs data into complex district databases, spreadsheets, and filing systems.
• Maintains data in external database as required by department/office needs.
• Gathers, compiles, synthesizes, analyzes, writes and formats reports, forms, submissions, and other requested data through the use of district information technology systems. Distributes reports to internal/external stakeholders.
• Responsible for creating, preparing, and verifying billing reports within the district's financial system and distributing them.
• Monitors the annual budget, purchases items, generates purchase orders, completes vouchers, manages purchasing card transactions, pays invoices, and processes billing for internal/external customers.
• Maintains financial files, records, and reports. Tracks department accounts to ensure accurate expense allocation.
• May authorize budget transfers, manage the office cash fund, and upload grant receipts.
• May be responsible for approval, verification, validating, and approving reported time in district time and labor system. May prepare and analyze time and labor reports and complete paperwork for payment of stipends and/or other pay.

EDUCATION AND RELATED WORK EXPERIENCE: High school diploma or equivalent. Minimum of two (2) years of experience in administrative support such as office and secretarial work, word processing, or bookkeeping.

LICENSES, REGISTRATIONS or CERTIFICATIONS: Criminal background check required for hire. May require Notary public authorization within (30) days of hire.

SALARY INFORMATION: All Classified positions are paid on an hourly basis. All Newly hired classified employees are placed initially on Step 1 of the pay grade for their position. Classified employees can advance an additional 7 steps (maximum Step 8) based on their previous experience. Final hourly placement on the Classified Salary schedule is dependent on the Grade Level for the position being posted and employees' previous work experience. "Grade" refers to position or job classification and "Step" refers to the number of work experience credit or service years. See our Classified Salary Schedule for hourly rates. For additional compensation information, please refer to The Classified Master Agreement.

BENEFITS INFORMATION: Adams 12 Five Star Schools is committed to providing an environment that promotes a healthy employee population able to serve our students at the highest level. We offer a comprehensive benefits package including medical, dental, vision and life insurance as well as other programs for benefit eligible employees. The employee assistance program, voluntary life insurance through PERA, and 401(k), 403(b) & 457(b) plans are available to all employees regardless of hours worked and are available immediately (upon hire date). To learn more about our benefits including paid time off, please see our Benefits Overview.