PDS Admin III/Project Coordinator

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Job Description

AECOM is seeking a PDS Administrative Assistant/Project Coordinator for one of our offices in Sacramento, CA . This role will be providing high-level administrative support to the Planning and Engineering Office within the California High-Speed Rail (CAHSR) Program. Skilled in coordinating multiple priorities in fast-paced environments, with strong organizational, communication, and problem-solving abilities. Demonstrates professionalism, adaptability, confidentiality, and a collaborative approach to supporting team operations and project success.

Position Details:

• Filling, printing, calendaring, coordination, document quality control, other admin tasks
• Lead complex and diverse administrative assignments seeing them from conception to completion
• Support other administrative support staff as project continues to grow in size and scope
• Coordinates conferences and/or events including meeting room reservations and logistics, A/V, meals, preparing meeting materials and can include attending the meetings and taking notes. Collaborating with other departments on special engagement projects. This could also entail some travel to meeting locations
• Provide assistance with change management process and tracking
• Meets regularly with Task Lead to review status of projects; plan key events, meetings, and upcoming travel; and prioritize open action items
• Creates and maintains presentations, correspondence, reports, spreadsheets, and other necessary documents in response to and in anticipation of task lead needs. Maintains well-organized digital and hard copy files and records for efficient retrieval of data or information when needed
• Interacts and communicates with all levels within the PDS team as well as CHSRA; develops effective networks with peers, as well as external professional groups
• Anticipate business needs, be proactive, troubleshoot problems and take initiative
• Manages and maintains calendar in Microsoft Outlook, including assisting with scheduling, within limits and at his/her discretion; applies understanding of priorities in scheduling meetings
• Ensure that project correspondence and documentation are handled according to a prescribed format
• Support onboarding and offboarding processes and facilities coordination, including system access, workspace setup, projected and actual start dates, and activity tracking

Qualifications

Minimum requirements:

• BA/BS + 4 years of relevant experience or demonstrated equivalency of experience and/or education.
• Strong proficiency and knowledge of computer software, including Microsoft Outlook, Teams Microsoft Word, PowerPoint, and Microsoft Excel
• Ability to communicate effectively with audiences that include but are not limited to management,
• coworkers, clients, vendors, contractors, and visitors
• Job related technical knowledge necessary to complete the job
• Ability to attend to detail and work in a time-conscious and time-effective

Preferred Requirements:

• Experience composing and preparing correspondence and reports
• Demonstrated excellent verbal and written communication skills, and experience
• Experience managing multiple and changing demands, details, and deadlines

Additional Information

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM  

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options ,  well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. 

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com. 

What makes AECOM a great place to work  

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community—where you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.