Production Assistant

Job Description

Job Description

Job Title : Clerical Support - Production & Purchasing Agent
Department : Office Staff

Company Overview :
Sekula Signs is a leader in the sign manufacturing industry, known for delivering quality signage solutions to businesses across various industries. We are seeking a reliable detail-oriented individual to join our team.

Position Summary :

This role requires someone who can stay organized, handle multiple tasks at once and keep things moving in a fast-paced environment, while maintaining accuracy. This role will support our Production, Estimating and Install/Service teams. This role is critical to keeping projects organized, costs tracked, and workflows moving efficiently. The ideal candidate is a self-starter who can manage multiple priorities, stay organized under pressure, and contribute to the overall efficiency of operations.

Key Responsibilities :

• Strong attention to detail
• Provide administrative support to Production/Estimating/Installation teams
• Responsible for sourcing, negotiating and purchasing all materials required for production
• Maintain relationships with trusted vendors, ability to secure competitive pricing, track lead times and ensure that the materials meet quality standards
• Assist with job costing, tracking expenses, and basic cost analysis
• Maintain and organize job files, schedules, and documentation
• Support estimating processes by gathering and organizing project data
• Track and organize inventory records
• Oversee inventory levels to ensure timely production, monitor usage trends and identify cost-saving opportunities
• Enter and update data accurately
• Coordinate with team members to ensure deadlines and production timelines are met
• Handle general clerical duties such as filing, scanning, and document preparation
• Maintain Equipment logs for repairs & licensing

Qualifications :

• High school diploma or GED required; associate degree preferred.
• Previous experience in a clerical or administrative role, preferably within purchasing, inventory management and/or job costing procedures.
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to manage multiple tasks and deadlines simultaneously.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift on occasion 20lbs
• Ability to work in a shop environment as needed
• Ability to

Requirements

• Requires the ability to stay focused and organized under pressure
• Proficiency in computer literacy and familiarity with office software
• Strong time management skills to prioritize tasks effectively- Ability to communicate effectively in a professional manner- Previous experience in a clerical or office setting preferred

Work Environment

• Fast-paced production setting with shifting priorities
• Requires the ability to stay focused and organized under pressure
• Office setting with ability to work in a shop atmosphere as necessary

Compensation

• Competitive salary based on experience
• Health, dental, and vision insurance
• Paid time off and holidays
• Opportunities for career growth and professional development