Senior Lease Administrator

A growing commercial real estate organization is seeking an experienced Senior Lease Administrator to oversee lease administration, tenant compliance, and lease-related financial matters across a diverse portfolio of retail, office, industrial, and mixed-use properties.

This role requires extensive experience interpreting complex lease agreements, managing operating expense/CAM and real estate tax reconciliations, and ensuring accurate lease data and billing. The ideal candidate is highly analytical, detail-oriented, and capable of independently resolving complex lease matters while partnering with property management, accounting, asset management, and acquisitions teams.

Key Responsibilities

• Abstract, interpret, and administer commercial leases, amendments, and subleases while maintaining accurate lease records and critical dates.
• Independently interpret complex lease provisions, including landlord/tenant maintenance, repair, and replacement responsibilities.
• Prepare and review complex operating expense, CAM, real estate tax, and insurance reconciliations, including expense stops, caps, base year adjustments, gross-ups, and CPI adjustments.
• Manage tenant billing, rent calculations, recoveries, rent rolls, and lease-related financial reporting.
• Serve as a resource for property managers on lease interpretation, tenant compliance, billing questions, and lease obligations.
• Oversee tenant insurance requirements, lease notices, renewals, rent increases, and other critical lease events.
• Support acquisitions and dispositions through lease due diligence, rent roll preparation, estoppel certificates, and SNDA agreements.
• Track tenant improvement allowances, lease termination obligations, and landlord work requirements.
• Build and maintain detailed reconciliation models and reporting using advanced Excel functions.
• Provide guidance to junior lease administration team members and collaborate across internal departments.

Qualifications

• 7+ years of commercial lease administration experience, preferably managing a complex, high-volume portfolio across multiple property types.
• Strong experience independently managing operating expense/CAM and real estate tax reconciliations.
• Advanced lease interpretation skills, including experience with complex and non-standard lease provisions.
• Strong working knowledge of MRI or Yardi lease administration software; MRI experience strongly preferred.
• Advanced Excel skills, including pivot tables, SUMIFS, INDEX/MATCH, and building complex financial models.
• Understanding of commercial lease compliance, percentage rent calculations, tenant reimbursements, and landlord/tenant responsibilities.
• Familiarity with Reciprocal Easement Agreements (REAs), Operating and Easement Agreements (OEAs), and other multi-parcel governing documents is a plus.
• Strong analytical, organizational, communication, and problem-solving skills with the ability to work independently.
• Associate's or Bachelor's degree in business, real estate, or a related field preferred, or equivalent relevant experience.

Additional Information

• Primarily office-based position with occasional property visits as needed.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.