Administrative Support Coordinator

Administrative Support Coordinator

CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you've come to the right place.

Major Duties

Under general supervision, Administrative Support Coordinator provides clerical and administrative support to CARE administrators and staff, maintains files, processes financial documentation, facilitates student assistant employment processes, responds to inquiries, coordinates meetings, prepares reports, supports budget activities, and delivers professional customer service across the center.

• Provides clerical and administrative support to administrators and staff within the CARE offices.
• Organizes and maintains online (e.g., myCSUNbox, Qualtrics) and physical files (e.g., download and review project balances and financials received, keeping track of project budgets).
• Facilitates student assistant hiring, onboarding and separation processes.
• Prepares and distributes items for members of the CARE team, such as meeting agendas, minutes, and information packets; compiles monthly Director reports.
• Performs other duties as assigned.

Qualifications

• Equivalent to four (4) years of full-time, general office clerical and administrative support experience that has provided the applicant with the knowledge and abilities listed.
• Equivalent to full-time college or university education/vocational school training in business or job-related field may be substituted for up to two (2) years of the required experience on a year for year basis.

Knowledge, Skills, & Abilities

• Ability to provide organized and accurate clerical and administrative support in a professional office environment.
• Ability to communicate professionally and courteously with administrators, faculty, staff, students, and visitors.
• Skill in organizing and maintaining electronic and physical records, files, and documentation.
• Ability to prepare, compile, edit, and distribute reports, meeting minutes, agendas, and informational materials.
• Skill in supporting financial and administrative processes, including budgets, bills, chargebacks, requisitions, and eTravel inquiries.
• Proficiency in PeopleSoft, Outlook, Microsoft Office, and online document storage and survey platforms such as Qualtrics.

Pay, Benefits, & Work Schedule

• The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver, and more.
• Classification: 1035 / Administrative Support Coordinator / Grade 1
• The anticipated part time equivalent HIRING RATE is $2023.50 per month. The part time equivalent salary range for this classification is: $2023.50 - $2948 per month.
• HOURS: Part Time; 20 hours per week; Monday through Friday.
• This is a Temporary position; end date to be determined.
• The position is currently hybrid (3 days in office, 2 days remote); however, this is subject to change based on student and/or operational needs.

General Information

• Applications received through September 3, 2026, will be considered in the initial review and review of applications will continue until the position is filled.
• This position is sensitive as designated by the CSU.
• A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position.
• The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements outlined in CSU Executive Order 1083 as a condition of employment.
• Per the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California.
• California State University, Northridge (CSUN) is not currently sponsoring staff or management positions for H-1B employment visas. Applicants must be authorized to work for any employer in the United States.
• Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant's current and/or former employers to the CSU concerning any substantiated allegations of misconduct.
• Candidates should apply by completing the CSUN online application. To apply and for more detailed information on the application and hiring process, please visit this link:
• The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus.

Equal Employment Opportunity

CSUN is an Equal Opportunity Employer and prohibits discrimination based on Age, Disability (physical or mental), Gender, Gender Identity (including Nonbinary or Transgender), Gender Expression, Genetic Information, Marital Status, Medical Condition, Nationality, Pregnancy or related conditions, Race or Ethnicity (including color, caste, or ancestry), Religion or Religious Creed, Sex (including Sex Stereotyping or Sex Characteristics), Sexual Orientation, and Veteran or Military Status. Our nondiscrimination policy is outlined in the Interim CSU Nondiscrimination Policy. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Talent Acquisition at View phone number on click.appcast.io.

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