Office Manager

Position Summary

Tic Solutions is currently recruiting for an Office Manager for a full-time position at our Houston, TX (Galleria) location.


Responsibilities

1. Office Operations & Facilities
   1. Open/close the office daily
   2. Coordinate office layout, seating assignments, and workspace moves, with approval
   3. Manage office maintenance: HVAC, plumbing, electrical, janitorial, pest control
   4. Serve as primary contact for landlord/building management
   5. Solicit, Track and resolve facilities issues (tickets, repairs, follow-ups)
   6. Oversee office security systems (badges, access control, cameras if applicable)
   7. Maintain conference rooms, common areas, kitchen, and storage spaces for tidiness and cleanliness
   8. Empty/fill dishwasher on a daily basis

1. Vendor/Contract Management
   1. Source, onboard, and manage vendors (cleaning, catering, office supplies, etc.)
   2. Negotiate contracts and pricing where appropriate
   3. Track renewals, service levels, and vendor performance
   4. Approve invoices and coordinate with finance for payment
   5. Ensure vendors meet compliance, insurance, and safety requirements
   6. Track and manage office-related expenses and identify cost-saving opportunities

1. Office Supplies and Inventory
   1. Order and restock office supplies, including printer paper, kitchen items, and equipment, emergency equipment, etc.)
   2. Manage inventory levels and storage organization
   3. Track usage trends to control costs and avoid shortages
   4. Report out spend to CFO on a monthly basis
   5. Maintain equipment (printers, copiers, coffee machines, etc.)

1. Office Culture
   1. Be the "face" of TIC Solutions, greet everyone with a smile and a hello
   2. Maintain a welcoming, organized, and professional environment
   3. Plan and coordinate office events (team lunches, celebrations, holidays, post flyers)
   4. Manage onboarding logistics for new team members (desk setup, supplies, welcome materials)
   5. Support employee engagement initiatives and in-office experience (including decorating for holidays)
   6. Handle day-to-day employee requests related to the office

1. Admin Support
   1. Manage incoming/outgoing mail, packages, and deliveries daily
   2. Plan and set-up for meetings where snacks, drinks, and meals are required, obtaining approvals if additional spend is required
   3. Ensure meeting rooms are equipped and functioning (AV, Zoom setups), escalate to IT if necessary
   4. Assist with travel arrangements for GC or CHRO, as needed

1. Special Projects
   1. Event planning beyond office-level (large company events, conferences), infrequent but likely

Requirements

• Minimum 2 to 4 years of management experience
• Associates degree or higher in Business or related field; desired but not required
• Proficient with MS Office: Word, Excel, PowerPoint
• Ability to meet stringent deadlines
• Self-starter, enthusiastic, and cooperative attitude
• Ability to maintain focus on multiple projects
• Ability to self-direct to accomplish the work of the office.
• Strong interpersonal, communication, and team-oriented skills.
• Ability to work in a fast-paced office environment
• Highly detail oriented with exceptional planning and organization skills
• Strong problem analysis and problem resolution skills
• Highly adaptable with ability to work in a fast-paced office environment

Benefits

• Competitive Salary
• Medical, dental, vision, and supplemental insurance
• 401K Plan
• Paid Holidays
• Paid Time Off

Working Conditions

Working Conditions:

• Office environment with limited physical effort, continuous mental effort, and frequent complex requests for assistance.
• Sitting for extended periods of time

Company Overview

At TIC Solutions, we do work that matters. As a leading provider of critical asset integrity and engineering solutions, we help keep essential industries operating safely, reliably, and efficiently across North America and beyond. From infrastructure and energy to industrials and renewables, our work supports the communities where we live and work every day.

With more than 11,000 employees across 200+ locations, TIC Solutions combines global scale with local expertise, creating opportunities for employees to build meaningful careers while making a real impact. Our teams are driven by safety, innovation, collaboration, and technical excellence, and we are committed to investing in our people through growth opportunities, hands-on experience, and a strong culture of support and accountability.

Whether you are in the field, in operations, or supporting the business behind the scenes, you will be part of a team focused on solving complex challenges and delivering high-quality solutions for our customers.

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