Account Payable & Talet Operations Specialist

Accounts Payable & Talent Operations Specialist

This is an excellent opportunity to join a respected entertainment organization as an Accounts Payable & Talent Operations Specialist. The role offers a chance to play a key part in managing talent and vendor payments while working closely with finance and booking teams in a supportive, hybrid work environment.

Accounts Payable & Talent Operations Specialist Benefits & Compensation

• Competitive salary
• Hybrid work schedule: 4 days remote, 1 day in office
• Comprehensive insurance package
• 10 paid holidays
• Paid time off (PTO)
• 401K

Accounts Payable & Talent Operations Specialist Requirements & Qualifications

• Minimum 2 years of experience in accounts payable, bookkeeping, or accounting operations
• Strong working knowledge of Form W-9 requirements, tax classifications, and TIN reporting
• Proven experience handling W-9 and 1099 discrepancies and obtaining corrected documentation
• Experience with Bill.com is a must; familiarity with QuickBooks Online or similar software a plus
• Excellent attention to detail and record-keeping skills
• Strong written and verbal communication skills with professionalism and patience in guiding vendors
• Highly organized with ability to manage multiple tasks and follow-ups effectively
• Ability to handle confidential financial and tax information discreetly

Accounts Payable & Talent Operations Specialist Day-to-Day Responsibilities

• Process invoices through Bill.com, ensuring accuracy, approvals, coding, and payment terms are met
• Collaborate with booking to onboard new talent and vendors, verifying completion of payment and tax documents
• Maintain accurate payee records including legal names, tax classifications, TINs, and payment details
• Serve as primary contact for talent and vendors on invoice status, Bill.com access, and payment inquiries
• Review and verify W-9 forms, working directly with individuals to resolve errors or incomplete information
• Assist with 1099 preparation and year-end tax documentation review
• Troubleshoot routine payment and onboarding issues and coordinate resolution with internal teams
• Maintain documentation to support accounts payable accuracy and month-end processes
• Contribute to process improvements for accounts payable and talent onboarding procedures

This role suits a detail-oriented professional eager to ensure efficient, accurate vendor and talent payments while supporting a growing entertainment business.