LEGAL SECRETARY

Legal Secretary (Senior Office Specialist)

Yamhill County has one regular, full-time position for a Legal Secretary (SOS). The Legal Secretary works under general supervision, to perform front desk reception and/or legal case management and administrative support activities for criminal prosecution and other functions of the District Attorney's Office; and to do other work as required.

Supervision Received: Works under the direct supervision of the Office Manager and Chief Deputy District Attorney. Supervision Exercised: Supervision is not a responsibility of this class.

Duties and Responsibilities Include Essential Functions of Positions Assigned to This Classification. Depending on Assignment, the Employee May Perform a Combination of Some or All of the Following Duties:

Represents the District Attorney's Office to the general public in person and on the telephone

• Receives, transfers or refers calls to appropriate persons, or takes and relays messages as appropriate
• Provides information and assistance to visitors and others having business with the District Attorney's Office in a courteous and respectful manner within the scope of authority.
• Performs basic administrative duties in accordance with County and District Attorney procedures and policy, including data entry, record keeping, preparing and processing documents and maintaining files; accurately transmits, screens, or conveys information using proper format, document, and procedures.
• Greets and checks in victims, witnesses or other parties for meetings, Grand Jury and court proceedings; processes and tracks witness fee payments.
• Reviews, sorts, and distributes mail
• Reviews and prepares daily docket information as directed.
• Performs other reception duties as directed.

Performs case management and attorney support

• Performs routine legal office clerical support using electronic case management systems (PBK), including monitoring and tracking deadlines, discovery demands, and required tasks. Composes correspondence as needed.
• Prepares some statistical reports as required.
• Independently obtains Criminal Histories using LEDS.
• Receives and sends information to and from other agencies and jurisdictions.
• Completes required data entry on criminal cases and independently assess next action to be taken.
• Maintains discovery logs in the electronic file with proper notations of all actions applicable to the receipt and sending of all discovery/evidence, including preparing and providing discovery of potentially graphic and sensitive documents or information, and duplicate audio, video, photographic and other evidence and process digital media for discovery disclosure.
• Requests all reports and records from agencies or providers, and requests all paper or digital evidence, both independently and at the instruction of attorneys.
• Redact CD/DVDs or any other discovery as instructed by attorneys.
• Ensures physical files are assembled when required or requested, and closes electronic and physical files.
• Prepares and issues subpoenas for documents and witnesses, and notifies individuals as needed, follows up on subpoena service in accordance with office policies. Contacts witnesses, officers, and parties, regarding status of court proceedings, including scheduling changes or calling off subpoenas.
• Completes filing of court documents both conventionally and via e-filing.
• Other related duties as assigned by a supervisor.

Employees must be able to perform the essential functions of this classification with or without accommodation.

The Benefits

Yamhill County offers generous employee benefits:

• 15 paid holidays per year.
• 19.5 days of Flexible Earned Time (FET) accrual in the first year (based on an 8-hr day).
• PERS (Public Employee Retirement System) - 100% employer funded contributions.
• Full health benefit offerings with employee premiums starting as low as $89.02/month for PPO and $0 monthly for HMO for 2026 to 2027 plan year. *

• Qualifying employer for public service student loan forgiveness.

*Subject to the AFSCME Collective Bargaining Agreement (7/1/2023 – 6/30/2026).

Our Community

Yamhill County has approximately 109,000 residents and is a very desirable place to live in the heart of the Willamette Valley wine country. Yamhill County is home to Linfield University and Chemeketa Community College in McMinnville and George Fox University and Portland Community College in Newberg. Yamhill County is centrally located in the Willamette Valley, within proximity to the Oregon Coast, the Portland and Salem metropolitan areas, and the Oregon Cascade Mountains. Wide varieties of indoor and outdoor recreation opportunities are available. We have the benefits, appeal and superior quality of life found in a small-town community, while enjoying active social and cultural lifestyles found in larger metropolitan areas.

Required Information

Under the provisions of the Immigration Reform and Control Act of 1986, any person hired or rehired is required to provide evidence of identity and eligibility for employment. Yamhill County does not offer VISA sponsorships. The County verifies the valid work authorization of each employee using Form I-9 and the E-Verify Program.

Yamhill County is an Equal Employment Opportunity Employer and values diversity.

All qualified applicants are encouraged to apply. Applicants are considered for employment based on their qualifications without regard to race, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or disability, or any other factor prohibited by law or regulation. Veterans are encouraged to apply. Do not include information or photos that would identify those personal traits. Documents included with this identifying information will be removed from the application packet.

Some positions require a criminal history check and a review of driving record. All County positions require regular, prompt, and consistent attendance.

Accommodation Under the Americans With Disabilities Act

Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance, please contact Human Resources at View phone number on click.appcast.io or via email at View email address on click.appcast.io.

Veterans' Preference

Under Oregon law ORS 408.225-408.238, veterans who meet the minimum qualifications for a position may be eligible for hiring preference. If you think you may qualify, please complete and attach all the following.

• Veteran's Hiring Preference (Veterans Preference Hiring Form-PDF)
• Supporting Documentation- (Refer to VA Preference form for list)

If you need assistance with completing an application for employment or with obtaining a Veteran's Hiring Preference Form, please contact Human Resources at View phone number on click.appcast.io or via email at View email address on click.appcast.io.

Status of Your Application

Please note that Yamhill County communicates with all candidates via e-mail. If you "opt out" or "unsubscribe" from e-mail notifications from NEOGOV, it will impact our ability to communicate with you about job postings.