Front Office Specialist

PERKS

Full Benefits Package - Medical, Vision, Dental and Life Insurance

401k + Employer Matching

Paid Time Off (PTO) and Paid Holidays

Competitive Base Pay

Paid Maternity Leave

Employee Discounts

SUMMARY   

ESSENTIAL DUTIES AND RESPONSIBILITIES  

Embrace and execute our Total Patient Experience to build relationships with all patients while delivering great service and support. 

Provide exceptional customer service during every patient encounter (in person or via phone). 

Display a professional attitude, greet patients promptly with a smile, and thank them when they leave. 

Answer phones (both external and internal); assure prompt, courteous service at all times. 

Practice urgency at all times with consideration to the patient’s time, as well as doctor’s time and schedule. 

Double check insurance authorizations to ensure completion and build accurate flow sheets. 

Check out patients and collect correct payments according to procedures. 

Manage patient flow in the office and ensure communication to maximize efficiency and customer service. 

Complete daily reconciliations / close day / countdown cash drawer. 

Comply with all company policies and procedures, including HIPAA. 

General office duties and cleaning to be assigned by the manager. 

QUALIFICATIONS  

Previous medical office experience preferred; previous optometry and/or ophthalmology experience strongly preferred. 

Minimum of 1 year in a position interacting with customers/patients or the equivalent combination of education and experience 

Favorable result on background check as required by state 

Must be able to provide proof of identity and right to work in the United States 

EDUCATION AND/OR EXPERIENCE  

High School Diploma or GED required 

LICENSES AND CREDENTIALS  

None 

SYSTEMS AND TECHNOLOGY   

Proficient in Microsoft Excel, Word, PowerPoint, Outlook 

LOCATION  

Work is primarily performed in a standard office or clinical setting. However, travel to other locations may be required to carry out essential job duties and responsibilities 

PHYSICAL REQUIREMENTS  

This role requires a variety of physical activities to effectively perform essential job functions. The position involves frequent walking (75%), sitting (50%), and standing (50%), with regular bending, stooping, and reaching (25–50%). Employees must be able to lift, carry, push, and pull items up to 25 lbs. Strong fine motor skills and full use of hands are essential, as the role demands constant grasping, writing/typing, and use of technology. Visual and auditory acuity—including color, depth, peripheral vision, and the ability to adjust focus—is required 100% of the time. Occasional driving or climbing may also be necessary. 

NOTE:  Job descriptions are intended to be accurate reflections of those principal job elements essential for making fair pay decisions about jobs. Nothing in this job description restricts management right to assign or reassign duties and responsibilities to this job at any time.