RECEPTIONIST/OFFICE ASSISTANT

Receptionist/Office Assistant

Located in Oradell, NJ, this position's primary duties include greeting visitors and operating a multi-line telephone system to answer incoming calls and direct callers to appropriate personnel. The Receptionist/Administrative Assistant provides a variety of administrative duties that support the Administrator and Executive Team.

Qualifications:

• Must have a HS Diploma or G.E.D
• Proficiency with Microsoft Office Professional
• Skilled in the use and general maintenance of all office equipment
• Organizational and office management skills
• Record keeping skills
• Verbal and written communication skills
• Answer and transfers phone calls
• Retrieves messages from voice mail and forwards to appropriate personnel
• Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department
• Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable
• Answers questions about organization and provides callers with address, directions, and other information
• Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel
• Monitors visitor access and issues passes when required
• Receives, sorts, and routes mail, and maintains and routes publications
• Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes
• Orders, receives, and maintains office supplies
• Creates and prints fax cover sheets, memos, correspondence, reports, and other documents when necessary
• Interacts with clients, visitors, staff, and the public
• Opens and closes the main office
• Additional duties as assigned