Operations Coordinator

Operations Coordinator

Organization Summary: PAX sapiens is a grantmaking and operating foundation whose mission is to prevent predictable global catastrophes. We use direct grantmaking and coordination tools such as convenings, conferences, and information-sharing systems to advance human security and sustainable peace. In support of our mission, our focus areas include strengthening global systems for pandemic prevention, preventing nuclear war, and promoting better US-Chinese relationships in global fora specifically. We focus on hiring talented and impact-driven professionals who are passionate about driving positive change.

Primary Role: PAX sapiens is looking for an organized and proactive person with excellent communication and project management skills to join our team. The ideal candidate has impeccable attention to detail. This position is in support of the work of the operations team and reports to the Operations Manager and includes supporting meetings, convenings, strategic learning initiatives, and special projects. Approximately 25 percent of time, this position will provide administrative support to senior leadership.

Reports to: Operations Manager

Job Type: Full-time, hourly, non-exempt

Compensation: The hiring range for this position is $25/hr to $29/hr. This position is eligible for benefits, including Medical, Vision, Dental, Life Insurance, Short- and Long-Term Disability, and a 401k.

Location: This position is located in Broomfield, CO which typically allows for a hybrid schedule with 3 days per week permitted to work remotely. This position may require more than 2 days per week in office.

Primary Responsibilities

• The Administrative Support role provides high-level administrative and operational support to the COO, ensuring efficient management of the executive's schedule, communications, and strategic priorities. This role requires exceptional organizational skills, discretion, and the ability to anticipate needs. Additionally, coordinating the President with his Executive Assistant and Chief of Staff.
• Meeting and Event Support: Provide support for the Operations Manager and assist with myriad aspects of Track 2 Dialogues, Convenings and Workshops. This will including supporting travel needs, confirming compliance with sanctions and working with details that make an event successful.
• Internal Information Sharing: Collect monthly status reports and compile for a written update across the organization
• Supporting the development and implementing new Areas of Responsibilities (AOR): As PAX sapiens grows, the needs of the organization do too. The operations team develops the systems to support the programs
• Strategic Learning Support: Support after-action reviews, outcome harvesting, and related monitoring, evaluation, and strategic learning activities for PAX convenings and dialogues. Assist with coordinating the collection, organization, synthesis, and use of event-related data and information, in collaboration with PAX's strategic learning and monitoring, evaluation, and learning functions.
• Development and partnership support: Support events and activities as needed by the Director of Partnerships and Development

Additional Responsibilities: As needed

Required Education, Knowledge, Skills, and Competences:

• Bachelor's degree in a related field.
• Strong interest in international affairs and development
• Minimum of 1 - 3 years experience in a nonprofit, campaign, or philanthropic environment.
• Outstanding attention to detail.
• Strong organizational and communication skills.
• Strong and concise writing skills.
• Ability to both work independently and in collaboration.
• Proficiency in Chinese is considered a plus.

Physical Work Demands:

• Able to sit at a computer for extended periods of time.
• Able to bend at the waist and reach on a daily basis.
• Able to lift and move up to 25 lbs regularly.

At PAX sapiens, we celebrate diversity and welcome its benefits and are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, gender identity, national origin, sexual orientation, age, citizenship, marital status, disability or veteran status. If you have a disability or special need that requires accommodation, please let us know.