Procurement Specialist

Procurement Specialist

Reporting to the Controller, responsible for sourcing and acquiring goods and services for the Laguna Healthcare Corporation (LHC), ensuring cost-effectiveness and quality in procurement. Must comply with LHC purchasing policies and federal purchasing requirements under 2 CFR Part 200. Works with LHC departments to meet their equipment and material needs to assure continuity of care for our patients.

1. Identify and evaluate suppliers based on price, quality and delivery capability. Maintain positive relationships with vendors to negotiate favorable terms.

2. Solicit and advertise for goods and services using RFP's or other appropriate means in accordance with LHC purchasing policy.

3. Ensure purchases comply with LHC policies, contracts and applicable federal, state and tribal regulations.

4. Analyze price proposals, financial reports, other data and information.

5. Negotiate contracts and supplier pricing on behalf of LHC.

6. Prepare and process purchase orders ensuring accurate and timely delivery. Resolve discrepancies.

7. Receive goods, compare receiving documents to invoices and purchase orders.

8. Expedite orders when urgent needs arise.

9. Support capital projects and equipment acquisitions.

10. Track and maintain inventory of supplies to avoid shortages or overstock.

11. Maintain accurate records of purchases, pricing and contracts.

12. Work effectively and accurately in Sage Intacct accounting system and/or other LHC systems.

13. Prepare periodic reports on purchasing activity and vendor performance.

14. Conduct annual physical inventory of LHC assets.

15. Recommend changes to improve procurement processes.

16. Work effectively with finance and all clinical staff.

17. Assist audits by providing documentation.

18. Stay current with market trends and supply chain risks.

Minimum two (2) years of purchasing experience required including experience in creating and approving purchase orders in an electronic accounting system. Experience in a governmental system such as Sage Intacct is preferred.

Degree in business administration, procurement or a related field is preferred.

1. Previous experience as a purchasing agent, particularly in the medical field.

2. Strong negotiation and communication skills are required.

3. Analytical skills including mathematical proficiency.

4. Proficiency in Microsoft Office Suite with intermediate Excel skills.

5. Working knowledge of federal procurement regulations under 2 CFR Part 200.

6. Ability to work proficiently in an electronic accounting system.

7. Problem solving skills and the ability to identify issues quickly and determine appropriate solutions.

8. Attention to detail.

This position may be subject to a criminal history background check, a suitability background check and/or a Fair Credit Reporting Act (FCRA) check. In addition, some positions are subject to a more extensive background check to ensure compliance with Public Law 101-630 Indian Child Protection and Family Violence Prevention Act. Candidates must be able to successfully pass all required background checks to qualify for this position. A record of satisfactory performance in all prior and current employment as evidenced by positive employment references and current employers is also required. All applicants must successfully pass a pre-employment drug/alcohol screening prior to beginning employment and will be subject to random drug/alcohol testing.