Project Coordinator/Specialist -Global Packaging & Product Graphics

Job Description

Job Description

Interview: Teams and Onsite Interview 

Notes from intake call:

• Strong project coordination: Can keep multiple packaging projects, deadlines, reviews, and follow-ups moving at once.
• Excellent organization and attention to detail: Comfortable with precise, process-driven work where artwork or production errors matter.
• Relevant packaging, print, or graphics experience: Ideally has worked with packaging artwork, labels, print production, or a related workflow.
• Cross-functional communication skills: Able to coordinate effectively with teams such as Product Management, Marketing, Legal, and Sustainability, plus external designers and print suppliers.
• Comfort with artwork and production files: Familiarity with dielines, final art files, proofing, and production-ready files—or able to learn these quickly.
• Adaptability and follow-through: Can handle changing priorities and help a small team manage a high volume of work.

Responsible for supporting the execution of packaging and product graphics initiatives across businesses, ensuring projects are delivered accurately, efficiently, and in alignment with enterprise brand standards. The role serves as a key partner to the Packaging & Product Graphics Leads, providing day-to-day project management, design coordination, workflow support, and execution of packaging and graphics updates.

The Packaging & Product Graphics Specialist supports enterprise initiatives, product launches, packaging transitions, and brand implementation projects by coordinating cross-functional stakeholders, managing project timelines, and ensuring consistency across packaging touchpoints. This role plays a critical part in maintaining business continuity, enabling execution during periods of increased workload, organizational change, and strategic enterprise initiatives.

While supporting all businesses, the Specialist may provide dedicated support to an assigned business segment based on business priorities and resource needs.

Packaging & Product Graphics Execution

• Support execution of packaging and product graphics projects from concept through implementation.
• Develop, revise, and maintain packaging artwork, product graphics, labels, and related brand assets in partnership with internal and external design resources.
• Coordinate packaging updates resulting from product changes, regulatory requirements, acquisitions, and brand initiatives.
• Ensure packaging deliverables are completed accurately, on schedule, and aligned with established standards.
• Maintain documentation, specifications, and project records throughout the packaging development process.

Enterprise Brand Implementation

• Support execution of enterprise brand updates across packaging and product graphics platforms.
• Coordinate artwork revisions, file management, approval workflows, and implementation tracking associated with brand initiatives.
• Assist with prioritization and scheduling of packaging conversions to ensure successful adoption of new brand standards.
• Track project milestones, risks, and dependencies, escalating issues when necessary.
• Support communication of project status, timelines, and implementation progress to stakeholders.

Cross-Functional Collaboration & Project Coordination

• Partner closely with Marketing, Product Management, Engineering, Manufacturing, Regulatory, Legal, Trademark, Sustainability, and Sourcing teams.
• Coordinate reviews, approvals, and stakeholder feedback throughout packaging development cycles.
• Manage project timelines and workflow activities to ensure execution against business priorities.
• Support packaging-related meetings, action item tracking, and follow-up activities.
• Collaborate with external agencies, printers, suppliers, and production partners to facilitate project execution.

Operational Excellence & Brand Compliance

• Ensure packaging and graphics deliverables comply with enterprise brand standards, regulatory requirements, and product labeling guidelines.
• Support continuous improvement of packaging processes, workflows, templates, and tools.
• Conduct quality reviews and proofing activities to identify and resolve errors before production.
• Maintain organized digital asset libraries and packaging records.
• Identify opportunities to improve efficiency, consistency, and speed of execution across packaging initiatives.

Business Support & Capability Development

• Provide flexible support across Roofing, Insulation, and Doors business segments based on workload and business priorities.
• Assist with workload balancing and project execution during periods of team absence, resource constraints, and peak demand.
• Build knowledge of products, packaging systems, and brand standards to effectively support enterprise initiatives.
• Contribute to development of best practices and standardized processes that improve delivery and execution quality.

Requirements: 

• Bachelor's degree in Marketing, Graphic Design, Communications, Business, Packaging, or related field.
• 3+ years of experience supporting packaging, brand management, graphic design, marketing operations, project management, or related disciplines.
• Experience coordinating projects across multiple stakeholders and functions.
• Demonstrated ability to manage multiple projects and priorities simultaneously.
• Experience working within established brand systems and visual identity standards.
• Experience supporting artwork development, packaging execution, marketing operations, or product graphics initiatives.
• Familiarity with creative workflows, approval processes, and production-ready file management.

Knowledge, Skills & Abilities

• Strong project management and organizational skills.
• Excellent attention to detail and ability to manage complex workflows.
• Ability to work effectively within a cross-functional, matrixed organization.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office applications and project management tools.
• Working knowledge of Adobe Creative Suite or related design software preferred.
• Ability to balance multiple priorities while maintaining quality and accuracy.
• Customer-focused mindset with strong problem-solving skills.
• Ability to adapt quickly in a fast-paced environment and support changing business priorities.