Financial Services Coordinator - Fire Rescue and EMS

Under general direction, the purpose of the position is to perform routine to moderately complex budgeting and accounting work in accordance with generally accepted accounting practices, established policies and procedures, departmental guidelines, and applicable regulatory requirements. Employees in this job classification assist with preparation, auditing, reconciliation, recording, processing, balancing and distribution of financial and budget‑related data. This position primarily supports the Financial and Compliance Manager in the development, implementation, analysis, and monitoring of budgetary programs and operations. The role works collaboratively with internal and external partners, including the Office of Management and Budget, Procurement and the Comptroller, to ensure accurate financial reporting, fiscal accountability, and compliance with applicable standards. Essential Job Functions Performs technical budget analysis work by reviewing funding requests and making recommendations for operating funds and capital outlay appropriations in accordance with generally accepted accounting principles, established procedures, departmental guidelines, and applicable regulatory requirements. Assists in the review and evaluation of the annual operating budget, capital budget, and capital improvement plan; continuously monitors departmental expenditures and revenues and provides informed budgetary recommendations. Prepares and analyzes a wide range of financial documentation related to funds and budgets; reconciles internal reports; analyzes discrepancies against general ledger and job ledger accounts; prepares budget amendments, supplements, and transfers; and performs diverse account and budget management functions. Monitors departmental or unit revenues and expenses to ensure expenditure control, compliance with funding and reporting requirements, and adherence to policies and standard accounting procedures; reviews financial records and transaction activity to ensure accuracy and proper updates. Generates weekly, monthly, and annual financial statements and budget‑to‑actual reports; prepares purchase requisitions for equipment, supplies, and professional services as needed. Assists in planning, coordinating, and documenting special projects, new departmental procedures, performance standards, contracts, and statistical reports. Administers grant programs by coordinating with external agencies, monitoring expenditures, and completing required financial reporting; manages billing and payment tracking for hazardous materials incidents. Assists with the procurement of goods and services by entering solicitation requests and coordinating with the Procurement Office throughout the procurement process. Performs contract monitoring for departmental agreements by ensuring annual funding availability, maintaining active contracts through extensions or new solicitations, and facilitating reimbursement from State and Federal sources for disaster‑ and weather‑related expenses incurred within the County and during out‑of‑county deployments; maintains confidentiality in the performance of all job duties. Provides assistance related to departmental operations, policies, special projects, and programs. Performs duties as assigned/necessary which are related, or logical in assignment to the position. Minimum Qualifications Education: Bachelor’s Degree in Business, Public Administration, Accounting, Finance, or related field. Experience: Two (2) years of responsible experience in budget, finance, or accounting; or an equivalent combination of education, training, and experience. Miscellaneous: Must possess and maintain a valid Florida driver’s license. Knowledge, Skills and Abilities Considerable knowledge of generally accepted standard accounting principles, established procedures, departmental guidelines, and regulatory requirements applicable to the work. Knowledge of the application of statistical concepts and methods as applied to the analyses of budget management, accounting and revenue projecting. Current knowledge of industry, regulatory and legislative developments affecting budgeting, accounting and financial reporting functions to ensure application to areas of responsibility. Thorough knowledge of basic bookkeeping and general accounting principles and techniques. Skill in performing moderately complex mathematical computations and tabulations accurately and efficiently; intermediate level business mathematics, including addition, subtraction, multiplication, division, percentages and decimals. Ability to utilize personal computers, standard office equipment and standard software applications, e.g., word processors, database software, spreadsheet applications. Ability to communicate professionally, verbally and in writing. Ability to organize work, prioritize, meet established deadlines, and follow up on assignments with minimum direction. Ability to interpret a variety of instructions in written, oral or schedule form. Ability to establish and maintain effective working relationships and communications with co‑workers, department management, businesses and other fiscal organizations. Physical Demand Requirements Light. Must be able to lift up to 20 pounds. Frequent lifting, carrying up to 10 pounds. Requires significant walking/standing if less lifting involved. Requires push/pull on arm or leg controls if mostly sitting. Requires clear vision at distances of 20 inches or less. Physical agility required in kneeling, bending, stooping, and reaching. #J-18808-Ljbffr City of Santa Fe Springs